Fill in Your Transfer Request Template

What is the Transfer Request form used for?

The Transfer Request form allows you to transfer the remaining coverage of your motorcycle service contract to a new owner when you sell your motorcycle. This transfer can only occur when selling to another individual and not to dealers or brokers. A fee is required to complete the transfer process.

How long do I have to submit the Transfer Request?

You must submit the Transfer Request within 30 days after the date your motorcycle changes possession. This means that you should act quickly after the sale to ensure that the new owner can benefit from the service contract.

What fee is required for the transfer?

A transfer fee of $25 is required. You need to include a check made payable to the Harley-Davidson® Service Center along with your Transfer Request form. Without this payment, the transfer cannot be processed.

What responsibilities does the new owner have regarding service records?

The new owner must acknowledge that they have received all necessary repair orders and receipts from the original purchaser. These documents are important as they verify that the motorcycle has been serviced according to Harley-Davidson’s maintenance schedule. You may need to provide these records if you file a claim in the future.

What happens if the factory warranty is not transferred?

If the remaining Harley-Davidson® factory warranty is not transferred to the new owner's name, any claims that would have been covered by that warranty will not be covered by the service contract. It’s crucial for the new owner to ensure that this warranty transfer is completed.

Where should I send the Transfer Request form?

Once you have completed the Transfer Request form and attached the necessary payment, mail it to the Operations Department at the Harley-Davidson® Service Center. The address is P. O. Box 2840, Scottsdale, AZ 85252-2840.

Do both the original purchaser and new owner need to sign the form?

Yes, both the original purchaser and the new owner must sign the Transfer Request form. Their signatures indicate that both parties understand and agree to the terms of the transfer, including the acknowledgment of service records and warranty status.

What if I have more questions about the Transfer Request?

If you have additional questions about the Transfer Request form or the transfer process, it’s best to contact the Harley-Davidson® Service Center directly. They can provide specific guidance and address any concerns you may have regarding your service contract.

1. Missing Submission Deadline: One of the most common mistakes is not submitting the Transfer Request within the required 30 days after the motorcycle changes possession. Delaying this can lead to complications or denial of the transfer.

2. Omitting the Transfer Fee: Failing to include the $25 transfer fee check made payable to the Harley-Davidson® Service Center can result in the request being returned or denied. Always double-check that the payment is attached.

3. Incomplete Information: Providing incomplete or incorrect information, such as the Vehicle Identification Number (VIN) or contact details, can lead to processing delays. Ensure all fields are filled out accurately.

4. Not Acknowledging Service Records: The new owner must acknowledge receipt of all necessary repair orders and receipts from the original purchaser. Failing to do so may jeopardize future claims under the service contract.

5. Ignoring Warranty Transfer: It’s crucial for the new owner to confirm they have received written verification of the remaining Harley-Davidson® factory warranty. Neglecting this step can result in loss of coverage.

The Transfer Request form is an essential document for transferring the service contract of a motorcycle when ownership changes. Along with this form, several other documents may be required to facilitate the transfer process effectively. Below is a list of commonly used forms and documents that accompany the Transfer Request form.

• Bill of Sale: This document serves as proof of the transaction between the seller and the buyer. It includes details such as the sale price, date of sale, and identification of both parties involved.
• Title Transfer Document: This form is necessary to officially transfer ownership of the motorcycle from the seller to the buyer. It must be completed and submitted to the appropriate state department to update the vehicle registration.
• Service History Records: These records provide a detailed account of all maintenance and repairs performed on the motorcycle. They are essential for the new owner to ensure the vehicle has been properly maintained.
• Warranty Transfer Form: If the motorcycle has an existing factory warranty, this form is needed to transfer the warranty coverage to the new owner. It typically requires signatures from both the seller and the buyer.
• Proof of Insurance: The new owner may need to provide proof of insurance coverage for the motorcycle before the transfer can be completed. This ensures that the vehicle is covered under the new owner's policy.
• Identification Documents: Both the seller and the buyer may need to provide valid identification, such as a driver's license or state ID, to verify their identities during the transfer process.
• Payment Receipt: If the transfer fee has been paid separately, a receipt may be required to confirm that the payment was made. This ensures that the transfer request is processed without delays.
• Affidavit of Odometer Disclosure: This document is often required to verify the motorcycle's mileage at the time of sale. It protects both parties from potential disputes regarding the vehicle's condition.
• Transfer Fee Payment: A check made payable to the Harley-Davidson® Service Center for the transfer fee must accompany the Transfer Request form. This fee is necessary for processing the transfer.

Gathering these documents ensures a smooth transfer process and protects the rights of both the seller and the buyer. Each document plays a vital role in verifying ownership, maintaining warranty coverage, and confirming the motorcycle's service history.

The Vehicle Title Transfer form is similar to the Transfer Request form in that it documents the change of ownership of a vehicle. When a motorcycle is sold, the title must be transferred from the seller to the buyer. This form captures essential information such as the Vehicle Identification Number (VIN), the names and addresses of both parties, and the sale date. Just like the Transfer Request, it requires timely submission and may involve fees. Both documents serve to protect the interests of the new owner and ensure that the vehicle's history is accurately recorded.

The Bill of Sale is another document that shares similarities with the Transfer Request form. This document acts as proof of the transaction between the seller and buyer. It typically includes details about the motorcycle, such as its make, model, and VIN, along with the purchase price and date of sale. Like the Transfer Request, a Bill of Sale is crucial for the new owner to establish ownership and may be required for registration purposes. Both documents help clarify the terms of the sale and protect both parties involved.

The Warranty Transfer form also resembles the Transfer Request form, as it facilitates the transfer of any existing warranties from the previous owner to the new owner. This document ensures that the new owner receives the benefits of any remaining warranty coverage, similar to how the Transfer Request allows for the continuation of service contract coverage. Both forms require signatures from both parties and may necessitate additional documentation to confirm the transfer of rights and responsibilities associated with the motorcycle.

Lastly, the Insurance Policy Transfer form is akin to the Transfer Request form in that it allows for the transfer of insurance coverage from one owner to another. When a motorcycle changes hands, the new owner must ensure that the vehicle is properly insured. This form captures the necessary details to update the insurance policy to reflect the new owner's information. Both documents are vital for maintaining legal compliance and protecting the interests of the new owner, ensuring that they are covered under the appropriate insurance policy moving forward.

When filling out the Transfer Request form for your motorcycle, there are important steps to follow. Here’s a list of things you should and shouldn't do to ensure a smooth transfer process.

• Do submit the Transfer Request within 30 days of the motorcycle changing possession.
• Do attach a check for the transfer fee of $25, made payable to the Harley-Davidson® Service Center.
• Do ensure that both the original purchaser and the new owner sign the form to acknowledge receipt of necessary documentation.
• Do keep copies of all repair orders and receipts for verification purposes.
• Don't forget to fill in all required fields accurately, including addresses and contact information.
• Don't send the form without verifying that the remaining Harley-Davidson® factory warranty has been transferred.
• Don't use a dealer or broker for the transfer; it must be between individuals.

Following these guidelines can help prevent delays and ensure that your transfer request is processed efficiently.

There are several misconceptions surrounding the Transfer Request form for motorcycle service contracts. Understanding these can help ensure a smooth transfer process. Here are five common misconceptions:

• Misconception 1: The transfer request can be submitted at any time after selling the motorcycle.

In reality, the transfer request must be submitted within 30 days after the motorcycle changes possession. Failing to meet this deadline may result in the loss of coverage.

• Misconception 2: There is no fee associated with transferring the service contract.

Contrary to this belief, a transfer fee of $25 is required. This fee must be paid by check made out to the Harley-Davidson® Service Center and submitted along with the transfer request.

• Misconception 3: The new owner does not need to verify service records.

This is incorrect. The new owner must acknowledge receipt of all repair orders and receipts from the original purchaser. These documents are necessary to verify that the motorcycle has been serviced according to the maintenance schedule.

• Misconception 4: The service contract covers any claims related to the factory warranty.

This is a misunderstanding. If the remaining Harley-Davidson® factory warranty has not been properly transferred, any claims that would have been covered by that warranty will not be covered by the service contract.

• Misconception 5: The transfer request can be sent to any address.

The transfer request must be mailed to the specific address provided: Operations Department, Harley-Davidson® Service Center, P. O. Box 2840, Scottsdale AZ 85252-2840. Sending it to a different address may delay the processing of the transfer.

Filling out and using the Transfer Request form is an important step when selling your motorcycle. Here are some key takeaways to ensure a smooth process:

• Timeliness is crucial. You must submit the Transfer Request within 30 days after the motorcycle changes possession.
• Include the transfer fee. Attach a check for $25, made payable to the Harley-Davidson® Service Center, with your Transfer Request.
• Documentation is essential. As the new owner, you need to acknowledge receipt of all repair orders and receipts from the original purchaser to verify proper servicing.
• Factory warranty transfer. Ensure you have written verification that any remaining Harley-Davidson® factory warranty has been transferred to your name.
• Claims may be affected. If the factory warranty is not properly transferred, any claims that would have been covered by it will not be covered by the service contract.
• Signatures required. Both the original purchaser and the new owner must sign the form to validate the transfer.
• Mail it correctly. Send the completed Transfer Request to the Operations Department at the Harley-Davidson® Service Center in Scottsdale, AZ.

By following these guidelines, you can ensure that the transfer of your motorcycle's service contract goes smoothly and without complications.