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The Personal Data Sheet is an essential document for soldiers, capturing critical information that reflects their military career and personal details. This form includes basic identification data such as the soldier’s name, rank, and Social Security Number, alongside key dates like the Date of Rank and Estimated Time of Separation. It also outlines physical attributes, including height, weight, and age, as well as marital status and information about dependents. For soldiers with children, the form provides space to list each child's name, age, gender, and any special needs through the Exceptional Family Member Program (EFMP). Additionally, the sheet records vital statistics such as blood type, religion, and home address. The form also encompasses military qualifications, including weapon qualifications, physical fitness test scores, and training completion dates. Notably, it captures essential administrative details like awards, next of kin information, and vehicle details. This comprehensive overview helps ensure that all pertinent information is readily available for military personnel management and support services.

Sample - Personal Data Sheet Form

SOLDIER’S PERSONAL DATA SHEET

NAME : _________________________ RANK : ______

DOR : _________________ SSN : __________________

BASD : ________________ ETS : __________________

DOB : _________________ MOS : _________________

TIG : __________________ TIS : __________________

PROMOTABLE : YES / NO POINTS : _____________

WEIGHT : ________ HEIGHT : ________ HAIR : ___________ EYES : ___________ AGE : ____________

MARITAL STATUS : MARRIED / SINGLE / DIVORCED / SEPERATED

 

 

SPOUSE’S NAME : ________________________________

 

 

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

HOME PHONE : __________________________

ADDRESS : _____________________________________________

RELIGION : ___________

BLOOD TYPE : ___

WEAPON # : _______

WEAPON SERIAL # : ____________

MASK # : _________

INSERT REQUIRED : YES / NO

DATE NBC PROF : __________

CONF : __________

DATE WEAPON QUAL : ______________

TYPE : _____________

QUALIFIED : MARK / SHARP / EXPERT

DATE LAST APFT : _____________

SCORE : _______ PUSH-UP : ____ SIT-UP : ______ RUN : ________

DATE WEIGH-IN : ___________

BODY FAT % : _____

PROFILE : T / P _______________________________

DATE CTT TEST : ___________

GO / NOGO

DATE DRIVERS TRAINING : ___________________________

DATE QUALIFIED CREW SERVED WEAPON : ____________ TYPE/S : _________________________________

NBC SUIT SIZE : _______

MASK SIZE : __________

BDU COAT SIZE : ______ TROUSER SIZE : _______

HAT SIZE : _______

BOOT SIZE : _____

DATE PLDC : _____

BNCOC : _________

ANCOC : _________

AWARDS: __________________________________________________________________________________________

DATE LAST GCM : _____________

 

DATE LAST NCOER : ___________

NEXT OF KIN : _________________

ADDRESS : ____________________________________________________ PHONE NO. : _____________________

POV MAKE : ___________________

MODEL : ________________________________________________________

YEAR : ________________________

 

COLOR : _______________________

LIC PLATE # : __________________

POST DECAL # : ________________

INS COMPANY : ________________

EXP DATE : ____________________

ANTHRAX SHOT # : _____________________________

ANTHRAX DATE : _______________________________

 

 

 

 

 

 

 

 

 

 

 

REMARKS

 

 

 

 

 

 

 

 

 

 

http://LeadersBook.ArmyStudyGuide.com

↓ Personal Data Sheet PDF

File Specs

Fact Name Description
Purpose The Personal Data Sheet is designed to gather essential information about soldiers for administrative and operational purposes.
Identification It includes key personal identifiers such as name, rank, and Social Security Number (SSN).
Military Details Information regarding the soldier's military service, such as Date of Rank (DOR) and Military Occupational Specialty (MOS), is recorded.
Family Information The form collects data about the soldier's marital status and details of dependents, including children.
Health and Fitness It captures health-related information, including blood type, weight, height, and body fat percentage.
Training Records Details about completed training, such as NBC (Nuclear, Biological, Chemical) training and weapon qualifications, are included.
Next of Kin The form requires information about the soldier's next of kin, ensuring that emergency contacts are readily available.
Legal Compliance In many states, the collection and use of personal data are governed by privacy laws, ensuring the information is handled appropriately.
Variability Different branches of the military may have specific versions of the Personal Data Sheet, reflecting their unique requirements.
Updates Soldiers must regularly update their Personal Data Sheet to reflect any changes in personal circumstances or military status.

Personal Data Sheet - Usage Guidelines

Filling out the Personal Data Sheet form is an important step in ensuring that all relevant personal information is accurately documented. This information is crucial for administrative purposes and helps maintain a comprehensive record of the soldier's details. Below are the steps to complete the form effectively.

  1. Name: Write your full name in the designated space.
  2. Rank: Indicate your current military rank.
  3. Date of Rank (DOR): Fill in the date you attained your current rank.
  4. Social Security Number (SSN): Enter your SSN carefully.
  5. Basic Active Service Date (BASD): Provide your BASD.
  6. Expiration Term of Service (ETS): Fill in your ETS date.
  7. Date of Birth (DOB): Write your birth date.
  8. Military Occupational Specialty (MOS): Enter your MOS.
  9. Time in Grade (TIG): Fill in your TIG.
  10. Time in Service (TIS): Provide your TIS.
  11. Promotable: Indicate if you are promotable by marking YES or NO.
  12. Points: Enter your promotion points.
  13. Weight: Write your current weight.
  14. Height: Fill in your height.
  15. Hair: Describe your hair color.
  16. Eyes: Describe your eye color.
  17. Age: Write your current age.
  18. Marital Status: Select your marital status from the options provided.
  19. Spouse’s Name: If applicable, write your spouse’s name.
  20. Exceptional Family Member Program (EFMP): Indicate YES or NO.
  21. Children’s Information: For each child, fill in their name, age, gender, and whether they are part of the EFMP.
  22. Home Phone: Provide your home phone number.
  23. Address: Write your complete home address.
  24. Religion: Indicate your religion.
  25. Blood Type: Fill in your blood type.
  26. Weapon #: Enter the weapon number assigned to you.
  27. Weapon Serial #: Write the serial number of your weapon.
  28. Mask #: Provide the mask number.
  29. Insert Required: Indicate YES or NO.
  30. Date NBC Proficiency: Fill in the date of your NBC proficiency.
  31. Conf: Provide the confidence level.
  32. Date Weapon Qualification: Enter the date you qualified on your weapon.
  33. Type: Specify the type of weapon.
  34. Qualified: Indicate your qualification level: MARK, SHARP, or EXPERT.
  35. Date Last APFT: Fill in the date of your last Army Physical Fitness Test.
  36. Score: Enter your APFT score.
  37. Push-Up: Write the number of push-ups completed.
  38. Sit-Up: Write the number of sit-ups completed.
  39. Run: Fill in your run time.
  40. Date Weigh-In: Provide the date of your last weigh-in.
  41. Body Fat %: Enter your body fat percentage.
  42. Profile: Specify your profile type.
  43. Date CTT Test: Fill in the date of your last CTT test.
  44. Go/No-Go: Indicate whether you passed or failed.
  45. Date Drivers Training: Provide the date of your driver’s training.
  46. Date Qualified Crew Served Weapon: Fill in the date you qualified on crew-served weapons.
  47. Type(s): Specify the type of crew-served weapons.
  48. NBC Suit Size: Write your NBC suit size.
  49. Mask Size: Enter your mask size.
  50. BDU Coat Size: Fill in your BDU coat size.
  51. Trouser Size: Provide your trouser size.
  52. Hat Size: Write your hat size.
  53. Boot Size: Enter your boot size.
  54. Date PLDC: Fill in the date you completed PLDC.
  55. BNCOC: Provide the date you completed BNCOC.
  56. ANCOC: Enter the date you completed ANCOC.
  57. Awards: List any awards you have received.
  58. Date Last GCM: Fill in the date of your last General Court-Martial.
  59. Date Last NCOER: Provide the date of your last Non-Commissioned Officer Evaluation Report.
  60. Next of Kin: Write the name of your next of kin.
  61. Address: Provide the address of your next of kin.
  62. Phone No: Enter the phone number of your next of kin.
  63. POV Make: Specify the make of your personal vehicle.
  64. Model: Write the model of your personal vehicle.
  65. Year: Enter the year of your vehicle.
  66. Color: Fill in the color of your vehicle.
  67. License Plate #: Provide your vehicle's license plate number.
  68. Post Decal #: Enter your post decal number.
  69. Insurance Company: Write the name of your insurance company.
  70. Expiration Date: Fill in the expiration date of your insurance.
  71. Anthrax Shot #: Enter the number of your anthrax shot.
  72. Anthrax Date: Provide the date of your last anthrax shot.
  73. Remarks: Include any additional remarks if necessary.

Your Questions, Answered

What is the purpose of the Personal Data Sheet form?

The Personal Data Sheet form serves as a comprehensive record of a soldier's personal and professional information. It collects vital data such as name, rank, service number, physical characteristics, and family details. This information is essential for maintaining accurate personnel records, facilitating administrative processes, and ensuring that soldiers receive appropriate support and resources. Additionally, it aids in the assessment of a soldier’s qualifications and readiness for various duties and responsibilities.

Who is required to complete the Personal Data Sheet?

All active-duty soldiers are typically required to complete the Personal Data Sheet. This form is often used during initial enlistment, promotions, and periodic reviews. It is also important for soldiers who are transitioning out of the military or changing their status. Family members, particularly those with special needs, may also be documented on the form to ensure that the necessary support is available. Each soldier must ensure that the information provided is accurate and up-to-date.

How is the information on the Personal Data Sheet used?

The information collected on the Personal Data Sheet is utilized for various administrative purposes. It helps in managing personnel assignments, tracking qualifications, and ensuring compliance with military regulations. The data may also be used to provide support services to soldiers and their families, including medical care and family assistance programs. Furthermore, it plays a role in evaluating a soldier’s eligibility for promotions and special assignments.

What should I do if my information changes after submitting the Personal Data Sheet?

If there are any changes to your information after you have submitted the Personal Data Sheet, it is crucial to update the form as soon as possible. Soldiers should notify their commanding officer or the appropriate administrative office to ensure that records are kept current. This may involve filling out a new form or making amendments to the existing one. Keeping the information accurate is vital for ensuring that all personnel-related processes function smoothly and effectively.

Common mistakes

  1. Leaving sections blank: Ensure all required fields are filled out. Missing information can lead to delays in processing.

  2. Incorrect Social Security Number: Double-check the SSN for accuracy. A wrong number can cause significant issues.

  3. Not updating marital status: Make sure to select the correct status. This can affect benefits and family support.

  4. Forgetting to list children: If you have children, include their names and ages. This is important for family-related benefits.

  5. Incorrectly entering dates: Verify all dates, such as DOB and ETS. Mistakes can complicate your records.

  6. Omitting contact information: Provide a current home phone number and address. This ensures you can be reached easily.

  7. Not specifying weapon qualifications: Clearly state your qualifications and scores. This is crucial for your military record.

  8. Neglecting to sign: Don’t forget to sign the form. An unsigned document is not valid and will be returned.

Documents used along the form

When completing a Personal Data Sheet, several other forms and documents may be necessary to provide a comprehensive overview of a soldier's personal and professional information. Here are some commonly used documents that complement the Personal Data Sheet:

  • Enlisted Record Brief (ERB): This document summarizes a soldier's career history, including assignments, awards, and training. It serves as an official record and is often used for evaluations and promotions.
  • DA Form 2-1: This form provides a detailed account of a soldier's military career, including their assignments, qualifications, and awards. It is essential for tracking a soldier's progress and achievements.
  • Medical Records: Soldiers' medical records contain vital health information, including immunizations, physical exams, and any medical conditions. These records are crucial for ensuring soldiers meet health standards.
  • Family Care Plan: This document outlines arrangements for the care of dependents during a soldier's absence. It is particularly important for single parents or those with special circumstances.
  • Leave Forms: These forms are used to request leave from duty. They detail the dates and reasons for leave and are essential for managing a soldier's time away from their responsibilities.
  • Training Records: These records track a soldier's completed training courses and qualifications. They are important for ensuring that soldiers are up-to-date with their skills and certifications.

Collectively, these documents help create a complete picture of a soldier's status and readiness. Keeping them organized and up-to-date is essential for smooth operations and effective management within the military structure.

Similar forms

The Personal Data Sheet (PDS) form shares similarities with the Employee Information Form commonly used in various workplaces. Both documents serve to collect essential personal information about individuals. The Employee Information Form typically includes sections for name, contact details, emergency contacts, and job-related data. Like the PDS, it aims to provide a comprehensive overview of the individual for administrative purposes, ensuring that employers have the necessary information to manage their workforce effectively.

Another document that resembles the Personal Data Sheet is the Military Personnel Record. This record contains detailed information about a service member’s career, including assignments, promotions, and evaluations. Similar to the PDS, the Military Personnel Record captures critical data points such as rank, dates of service, and qualifications. Both documents are essential for maintaining accurate records and facilitating personnel management within military and governmental organizations.

The Standard Form 86 (SF-86), used for security clearance applications, also shares characteristics with the PDS. The SF-86 requires individuals to provide personal information, including background history, contact details, and family information. Like the PDS, it seeks to gather comprehensive data to assess an individual’s suitability for access to classified information, highlighting the importance of thorough documentation in both military and civilian contexts.

Additionally, the Medical History Form used by healthcare providers is similar in that it collects vital personal information. This form gathers data about an individual's medical background, including allergies, medications, and family medical history. Both the Medical History Form and the PDS aim to compile essential information that can influence decision-making, whether in a medical setting or within military personnel management.

The Family Care Plan is another document that parallels the Personal Data Sheet. This plan outlines the care arrangements for service members’ dependents during deployment or absence. It includes information about the service member's family status, contact details, and emergency contacts. Both documents emphasize the importance of family considerations in the context of military service, ensuring that service members' responsibilities towards their families are clearly documented and understood.

Furthermore, the Deployment Checklist is akin to the Personal Data Sheet, as it serves to ensure that all necessary information and preparations are in place before a service member is deployed. This checklist typically includes personal details, equipment requirements, and medical readiness. Both documents aim to facilitate a smooth transition during critical periods, ensuring that all relevant information is readily available for operational success.

Lastly, the Recruitment Application Form used by various organizations is similar to the Personal Data Sheet. This form collects personal information from potential candidates, including their qualifications, work history, and personal details. Like the PDS, it serves to create a comprehensive profile of the individual, aiding in the selection and onboarding process. Both documents are crucial for ensuring that organizations have the necessary data to make informed decisions regarding personnel management.

Dos and Don'ts

When filling out the Personal Data Sheet form, it’s important to be careful and thorough. Here are some things you should and shouldn’t do:

  • Do double-check all personal information for accuracy.
  • Do use clear and legible handwriting or type the information if possible.
  • Do ensure that all required fields are completed.
  • Do keep a copy of the completed form for your records.
  • Don’t leave any sections blank unless instructed to do so.
  • Don’t use nicknames or abbreviations for names.
  • Don’t provide inaccurate information, as this can lead to complications.
  • Don’t forget to sign and date the form where required.

Misconceptions

Here are five common misconceptions about the Personal Data Sheet form:

  • It's only for soldiers. Many believe that the Personal Data Sheet is exclusive to active-duty soldiers. In fact, it can also be used by reservists and National Guard members.
  • All information is optional. Some think they can skip any section they choose. However, certain fields are mandatory and must be filled out accurately to ensure proper record-keeping.
  • It’s not important. Many underestimate the significance of this form. It plays a crucial role in personnel management and can impact promotions, assignments, and benefits.
  • It doesn't need to be updated. Some individuals believe that once submitted, the information remains unchanged. Regular updates are essential, especially after significant life events like marriage or the birth of a child.
  • Only the soldier sees it. Some assume that the Personal Data Sheet is private. In reality, it may be reviewed by various military personnel for administrative purposes.

Key takeaways

Filling out the Personal Data Sheet is an important task for soldiers. Here are some key takeaways to keep in mind:

  • Accuracy is crucial. Ensure all information is correct to avoid issues later.
  • Keep it updated. Regularly review and revise your data to reflect any changes in personal circumstances.
  • Include all required details, such as your name, rank, and social security number.
  • List your marital status and provide information about your spouse and children, if applicable.
  • Document your physical attributes, including weight, height, and age.
  • Make sure to record your military qualifications, including weapon qualifications and training dates.
  • Provide accurate contact information for your next of kin.
  • Use the remarks section for any additional information that may be relevant.

By following these guidelines, you can ensure your Personal Data Sheet is a reliable resource for both you and your command.