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The MV-380 form is a crucial document for vehicle owners in Pennsylvania seeking a duplicate certificate of title. This form is necessary when the original title has been lost, destroyed, defaced, or never received. It requires detailed information about the vehicle and its owner, including the title number, vehicle identification number, and personal identification details. The form also includes sections for co-owners, if applicable, and allows for updates to the owner's address if it differs from the original title. A fee of $58 must accompany the application, and specific instructions guide applicants through the process of certifying their information under penalty of perjury. Additionally, if a lien was recorded against the vehicle, the lienholder's information must be provided, ensuring that all financial obligations are satisfied before a new title can be issued. Understanding the requirements and completing the MV-380 accurately can help streamline the process of obtaining a duplicate title, making it essential for vehicle owners to navigate this situation effectively.

Sample - Mv 380 Form

MV-38O (5-25)

APPLICATION FOR DUPLICATE CERTIFICATE OF TITLE BY OWNER

BMV Fees

(The space above is for Department use only)

Bureau of Motor Vehicles • P.O. Box 68593 • Harrisburg, PA 17106-8593

A APPLICANT AND VEHICLE INFORMATION

 

 

 

 

 

 

Title Number

 

 

 

 

Vehicle Identification Number

 

 

 

 

 

 

 

 

 

 

 

Applicant's Last Name (or Full Business Name)

 

First Name

 

Middle Name

PA DL/Photo ID#

Date of Birth

 

 

 

 

 

 

 

or Bus. ID#

 

 

 

 

 

 

 

 

 

 

 

Co-Applicant Last Name

 

 

First Name

 

Middle Name

PA DL/Photo ID#

Date of Birth

 

 

 

 

 

 

 

 

rCheck block if owner’s

Applicant's New Street Address

 

 

 

 

 

address listed is different from

 

 

 

 

 

 

 

address recorded on original

 

 

 

 

 

 

 

City

 

 

 

State

Zip Code

 

title and the owner’s vehicle

 

 

 

 

 

 

 

record needs updated.

 

 

 

 

 

 

 

B REASON FOR DUPLICATE TITLE

 

 

 

 

 

 

Appropriate

rLost/Destroyed

r Defaced

r Lien Satisfied on Attached Title

 

Block

 

 

 

(Defaced title must be attached.)

and Requesting a New Title

 

rStolen

r Never Received

 

 

 

Must be

 

 

 

Checked

 

 

 

(Provide your correct address above.)

 

 

 

 

 

 

 

C VEHICLE OWNER’S UNSWORN DECLARATION

 

 

 

 

I/We declare under penalty of perjury under the law of the Commonwealth of Pennsylvania, that the foregoing is true and correct, and that application was made for the above product or that the items as indicated were never received in the mail.

Furthermore, I/we state that I/we have read and signed this application after its completion, and I/we swear or affirm that the statements made herein are true and correct, and that any statement made on or pursuant to this application is subject to the penalties of 18 Pa.C.S. Section 4904 (relating to unsworn falsification), which include criminal prosecution and a term of imprisonment, the maximum of which may be one year [18 Pa.C.S. 4904(b)], or up to two years [18 Pa.C.S. 4904(a)]. In addition to any other penalty, a person convicted under this section shall be sentenced to pay a fine of at least $1,000 [18 Pa.C.S. 4904(d)].

Signed on the _____ day of _______________, ___________________ at _______________________________, _________________________.

 

 

(county or other location, and state)

(country)

 

 

 

 

 

 

 

Printed Name of Applicant or Authorized Signer

 

 

 

Signature of Applicant or Authorized Signer

 

 

 

 

 

 

 

 

Printed Name of Co-Applicant

 

 

 

 

Signature of Co-Applicant

D

SATISFACTION OF LIEN AND LIENHOLDER UNSWORN DECLARATION - Complete only if PA Certificate of Title with Lien

Satisfied.

Date of Satisfaction

Name of Lienholder (as listed on the title)

ELT Participant?

q YES q NO

Financial Institution Number

I/We declare under penalty of perjury under the law of the Commonwealth of Pennsylvania, that the foregoing is true and correct, and that application was made for the above product or that the items as indicated were never received in the mail.

Furthermore, I/we state that I/we have read and signed this application after its completion, and I/we swear or affirm that the statements made herein are true and correct, and that any statement made on or pursuant to this application is subject to the penalties of 18 Pa.C.S. Section 4904 (relating to unsworn falsification), which include criminal prosecution and a term of imprisonment, the maximum of which may be one year [18 Pa.C.S. 4904(b)], or up to two years [18 Pa.C.S. 4904(a)]. In addition to any other penalty, a person convicted under this section shall be sentenced to pay a fine of at least $1,000 [18 Pa.C.S. 4904(d)].

Signed on the _____ day of _______________, ___________________ at _________________________________, _________________________.

 

(county or other location, and state)

(country)

 

 

 

 

Printed Name of Lienholder/Authorized Signer

 

 

Signature of Lienholder/Authorized Signer

Title of Lienholder/Authorized Signer

 

Telephone Number

GENERAL INSTRUCTIONS

NOTE: This form may require a fee. Please review the instruction below carefully prior to submitting the application. For a complete listing of motor vehicle fees, refer to Form MV-70S, “Bureau of Motor Vehicles Schedule of Fees,” found on our website at www.pa.gov/dmv or scan the QR code on the front of this application.

1.When this application is processed, the previous title will become void. NOTE: Individuals should list their PA  Driver’s License (PA DL) or Photo ID # in the space provided. Businesses should list their Business ID # (Bus. ID) where indicated (i.e. E.I.N.).

2.If your vehicle was financed when purchased, a lien was recorded against the vehicle. Therefore, your title was originally sent to that lienholder. You are not entitled to possession of the certificate of title until such time as the lien is satisfied. If the lienholder is not in possession of your certificate of title and the lien has been satisfied but not released on PennDOT records, you must have the lienholder complete the information in Section D on the front of this application.

3.If an active lien (recorded less than 6 years prior to the current date or 8 years prior to the current date for

a truck tractor, recreational cargo trailer or trailer weighing in excess of 10,000 pounds, or 20 years prior to the current date for a motor home or recreational trailer, or 30 years prior to the current date in the case of a mobile home or emergency vehicle) exists on the vehicle record, the owner must contact the lienholder for completion of the satisfaction of lien and lienholder self-certification information in Section D. The lienholder’s signature must be self-certified. NOTE: Section D does not need to be completed if the applicant attaches the original Pennsylvania Certificate of Title showing the lien has been satisfied.

4.If the title was never received due to being lost in the mail, no fee is required if this application is filed within 90 days from the date it was issued. NOTE: Address listed in Section A may only reflect the vehicle owner's bona fide street address.

5.The vehicle owner(s) or authorized person’s signature(s) must be self-certified.

6.DO NOT SEND CASH. Make check or money order payable to the Commonwealth of Pennsylvania.

7.Mail to: PA Department of Transportation

Bureau of Motor Vehicles-

P.O. Box 68593

Harrisburg, PA 17106-8593

INSTRUCTIONS FOR OUT-OF-STATE CUSTOMERS

NOTE: If the vehicle owner is applying for a duplicate title for the purpose of titling the vehicle in another state and is using an out-of-state address, the following documentation must be attached to the request:

vA copy of the applicant’s out-of-state driver’s license; and,

vA copy of a piece of mail, bank statement, credit card bill/statement or tax records with the applicant's name and out-of-state address.

vThe out-of-state address on the piece of mail, ID credentials and application MUST all match the address of where the title is being sent.

PennDOT will issue the duplicate certificate of title and forward the certificate of title to the out-of-state address.

Visit us at www.pa.gov/dmv or call us at 717-412-5300. TTY callers — please dial 711 to reach us.

↓ Mv 380 PDF

File Specs

Fact Name Description
Form Title The MV-38O form is the Application for Duplicate Certificate of Title by Owner.
Filing Fee A fee of $58 is required when submitting the MV-38O form.
Governing Law This form is governed by the laws of the Commonwealth of Pennsylvania.
Purpose The form is used to request a duplicate title for a vehicle if the original is lost, destroyed, or defaced.
Signature Requirement Applicants must self-certify their signatures under penalty of perjury.
Address Update If the owner's address has changed, they must check the appropriate box to update it on the vehicle record.
Submission Address The completed form should be mailed to the Bureau of Motor Vehicles in Harrisburg, PA.
Documentation for Out-of-State Applicants titling the vehicle in another state must attach additional documentation, including an out-of-state driver's license.
Time Limit for Fee Waiver If the original title was never received, no fee is required if the application is submitted within 90 days of issuance.

Mv 380 - Usage Guidelines

Filling out the MV-380 form is a necessary step to obtain a duplicate certificate of title for your vehicle. Once the form is completed and submitted along with the required fee, the Pennsylvania Department of Transportation will process your application. After processing, you will receive your duplicate title in the mail.

  1. Begin by entering the Title Number and Vehicle Identification Number in the designated fields.
  2. Fill in your Last Name (or Full Business Name), First Name, and Middle Name.
  3. Provide your PA DL/Photo ID# and Date of Birth or Business ID#.
  4. If applicable, enter the Co-Owner’s Last Name, First Name, and Middle Name.
  5. Include the Co-Owner’s PA DL/Photo ID# and Date of Birth.
  6. If your address has changed, check the box indicating that your New Street Address is different from the original title.
  7. Fill in your New Street Address, City, State, and Zip Code.
  8. In the Reason for Duplicate Title section, check the appropriate box for why you need a duplicate title (e.g., Lost/Destroyed, Defaced, Stolen, etc.).
  9. If the title was defaced, attach the defaced title to your application.
  10. Complete the Vehicle Owner’s Self-Certification section by signing and dating the application.
  11. If applicable, fill out the Satisfaction of Lien and Lienholder Self-Certification section, including the date of satisfaction and the name of the lienholder.
  12. Sign and date this section as well, if required.
  13. Prepare your payment of $58 by check or money order made out to the Commonwealth of Pennsylvania. Do not send cash.
  14. Mail the completed form and payment to the following address:
    PA Department of Transportation
    Bureau of Motor Vehicles
    P.O. Box 68593
    Harrisburg, PA 17106-8593.

Your Questions, Answered

What is the MV-380 form?

The MV-380 form, also known as the Application for Duplicate Certificate of Title by Owner, is a document used by vehicle owners in Pennsylvania to request a duplicate title for their vehicle. This form is essential if the original title has been lost, destroyed, defaced, or if the owner has never received it. The form must be completed accurately to ensure a smooth processing experience.

What is the fee for submitting the MV-380 form?

The fee for submitting the MV-380 form is $58. It is important to note that cash should not be sent with the application. Instead, a check or money order made payable to the Commonwealth of Pennsylvania should be included with the form.

How do I submit the MV-380 form?

The completed MV-380 form should be mailed to the Pennsylvania Department of Transportation, Bureau of Motor Vehicles, at P.O. Box 68593, Harrisburg, PA 17106-8593. Ensure that all required information is filled out completely to avoid delays in processing.

What information is required on the MV-380 form?

When filling out the MV-380 form, you will need to provide your title number, vehicle identification number (VIN), and personal information such as your name, date of birth, and address. If applicable, information regarding any co-owners should also be included. Make sure to check the appropriate box indicating the reason for requesting a duplicate title.

What should I do if my title was lost in the mail?

If you believe your title was lost in the mail, you can submit the MV-380 form without a fee if you file the application within 90 days of the original title's issuance date. Ensure that your current address is accurately provided on the form to prevent future issues.

What if there is a lien on my vehicle?

If there is an active lien on your vehicle, you will need to have the lienholder complete the satisfaction of lien and lienholder self-certification section of the MV-380 form. This step is crucial, as you cannot obtain a duplicate title until the lien is satisfied and properly documented.

Can I apply for a duplicate title if I am moving out of state?

Yes, if you are applying for a duplicate title to register your vehicle in another state, you must include additional documentation. This includes a copy of your out-of-state driver's license and a utility bill, bank statement, credit card bill, or tax records showing your name and new out-of-state address. PennDOT will send the duplicate title to the out-of-state address provided.

What happens to the previous title once the MV-380 form is processed?

Once your MV-380 application is processed, the previous title becomes void. This means that the original title will no longer be valid, and only the new duplicate title will be recognized as the official document for your vehicle.

Where can I find more information about the MV-380 form?

For more information about the MV-380 form and the process for obtaining a duplicate title, you can visit the Pennsylvania Department of Motor Vehicles website at www.dmv.pa.gov or call their office at 717-412-5300. TTY callers should dial 711 for assistance.

Common mistakes

  1. Incorrect Information: Filling out the MV-380 form with inaccurate personal details, such as your name or vehicle identification number, can lead to delays. Always double-check this information for accuracy.

  2. Missing Signatures: Forgetting to sign the form is a common oversight. Ensure that all required signatures are present, including those of co-owners if applicable.

  3. Not Checking the Right Box: When indicating the reason for requesting a duplicate title, it’s crucial to check the appropriate box. Selecting the wrong reason can complicate the process.

  4. Address Errors: Providing an incorrect address can lead to the title being sent to the wrong location. Ensure that your address matches the one on your original title, unless you’ve checked the box to update it.

  5. Ignoring the Fee Requirement: The form requires a fee of $58. Failing to include this payment can result in your application being rejected. Remember, do not send cash; use a check or money order.

  6. Neglecting to Attach Necessary Documents: If you are applying for a duplicate title due to a lien, you may need to include additional documentation. Ensure that you attach any required lien release letters or original titles if applicable.

  7. Not Following Submission Guidelines: Be sure to mail your completed form to the correct address. Sending it to the wrong location can delay the processing of your application.

Documents used along the form

The MV-380 form is essential for individuals seeking a duplicate certificate of title for their vehicle in Pennsylvania. However, several other forms and documents are often required or recommended to ensure a smooth application process. Below is a list of these documents, each with a brief description of its purpose.

  • MV-1 Application for Certificate of Title: This form is used to apply for a new title when a vehicle is purchased or transferred. It provides essential details about the vehicle and its ownership history.
  • MV-4ST Sales Tax Form: Required for vehicle purchases, this form documents the sales tax due on the transaction. It ensures that the buyer has paid the appropriate tax before obtaining a title.
  • MV-70S Affidavit of Correction: If there are errors on the original title, this form allows the owner to request corrections. It must be signed by the owner and may require supporting documentation.
  • MV-6 Lien Satisfaction: This document is used to certify that a lien on the vehicle has been satisfied. It is crucial for obtaining a clear title once the loan or financing is paid off.
  • Form 1040 U.S. Individual Income Tax Return: If applicable, this form may be required to verify income for individuals seeking financing or loans related to the vehicle.
  • Power of Attorney: If someone is acting on behalf of the vehicle owner, this document grants them the authority to complete the title application and other related tasks.
  • Proof of Identity: A valid driver's license or state-issued ID is necessary to verify the identity of the applicant, ensuring that the title is issued to the correct individual.
  • Utility Bill or Bank Statement: If the applicant has moved, providing a recent utility bill or bank statement can help confirm the current address, especially if it differs from the one on the original title.
  • Lien Release Letter: If the vehicle was financed, this letter from the lienholder confirms that the loan has been paid off and that the title can be released without any encumbrances.

Gathering these documents can significantly streamline the process of obtaining a duplicate title. By ensuring all necessary paperwork is complete and accurate, applicants can avoid delays and complications, making the experience more efficient and straightforward.

Similar forms

The MV-1 form, also known as the Application for Certificate of Title, is similar to the MV-380 in that it serves as a means for vehicle owners to apply for a title. Both forms require personal information about the vehicle owner, including their name, address, and identification details. The MV-1 is typically used when a vehicle is being registered for the first time or when a title is needed for a newly purchased vehicle. Just like the MV-380, it emphasizes the importance of providing accurate information to avoid delays in processing.

The MV-4ST form, or the Vehicle Sales and Use Tax Return/Application for Title, shares similarities with the MV-380 as it also involves the process of obtaining a title. This form is specifically used to report sales tax when purchasing a vehicle. Both forms require the owner to provide details about the vehicle and their personal identification. The MV-4ST includes information on the sales price and tax owed, while the MV-380 focuses on obtaining a duplicate title. However, both require signatures and declarations to ensure the accuracy of the information provided.

The MV-38 form, which is the Application for Duplicate Title, is closely related to the MV-380. Both forms are designed for individuals who need to replace a lost or damaged title. The MV-38 specifically addresses situations where a title has been lost, destroyed, or defaced, similar to the reasons listed in the MV-380. Both forms require the applicant to certify the truthfulness of their claims, ensuring that the application process is taken seriously.

The MV-41 form, known as the Application for a Certificate of Title for a Vehicle Purchased from a Dealer, is another document that aligns with the MV-380. This form is used when a vehicle is purchased from a dealer, and it helps facilitate the title transfer. Like the MV-380, it requires detailed information about the vehicle and the owner. Both forms aim to ensure that the proper title is issued, whether for a new purchase or a duplicate title request.

The MV-120 form, or the Application for a Salvage Title, is similar in that it addresses the title process but focuses on vehicles that have been declared salvage. Both forms involve an application process where the owner must provide information about the vehicle. While the MV-380 is for obtaining a duplicate title, the MV-120 is for acquiring a title after a vehicle has been salvaged. Both require the owner to certify the accuracy of the information provided.

Lastly, the MV-46 form, which is the Application for a Title for a Vehicle Purchased from an Individual, is akin to the MV-380 in that it also deals with title applications. This form is used when a vehicle is bought from a private seller. Both documents require similar personal and vehicle information, ensuring that the title transfer process is completed correctly. The MV-46 focuses on individual sales, while the MV-380 is about obtaining a duplicate title, but both are essential in managing vehicle ownership documentation.

Dos and Don'ts

When filling out the MV-380 form for a duplicate certificate of title, there are several important steps to follow. Here’s a list of things you should and shouldn't do:

  • Do ensure that all information is accurate and complete. Double-check your name, address, and vehicle identification number.
  • Do include the appropriate fee of $58. Remember, cash should not be sent.
  • Do sign the application where indicated. Your signature must be self-certified.
  • Do attach any necessary documents, such as a lien release letter, if applicable.
  • Don't forget to check the box if your address has changed from what is recorded on the original title.
  • Don't leave any sections blank. Incomplete applications can delay processing.
  • Don't submit the application without the required documentation if you are applying from out of state.
  • Don't send cash with your application; use a check or money order instead.

By following these guidelines, you can help ensure a smooth process when applying for your duplicate title.

Misconceptions

Understanding the MV-380 form can be crucial for vehicle owners in Pennsylvania. However, several misconceptions often arise regarding its purpose and requirements. Here’s a breakdown of six common misunderstandings:

  • Misconception 1: The MV-380 form is only for lost titles.

    • While many people associate this form with lost titles, it also applies to titles that are defaced, destroyed, or not received. It's essential to understand that the form serves multiple purposes.

  • Misconception 2: You must pay a fee every time you apply for a duplicate title.

    • In cases where the original title was never received due to mailing issues, no fee is required if the application is submitted within 90 days of the original issuance date. This can save money for those who qualify.

  • Misconception 3: Only the vehicle owner can complete the MV-380 form.

    • While the vehicle owner typically fills out the form, an authorized signer can also submit the application. This flexibility allows for easier processing when the owner is unavailable.

  • Misconception 4: The MV-380 form does not require any supporting documents.

    • In some situations, especially when a lien is involved, additional documentation may be necessary. For instance, if a lien has been satisfied, the lienholder must complete a section of the form or provide a lien release letter.

  • Misconception 5: You can submit the MV-380 form with cash.

    • The application specifically instructs against sending cash. Instead, payments must be made via check or money order, ensuring a secure transaction process.

  • Misconception 6: The MV-380 form can be submitted to any DMV location.

    • This form must be mailed to the specific address provided by the Pennsylvania Department of Transportation. Ensuring it reaches the correct location is vital for timely processing.

Being informed about these misconceptions can help streamline the process of obtaining a duplicate title and ensure compliance with Pennsylvania's regulations. Always refer to the latest guidelines from the DMV for the most accurate information.

Key takeaways

When filling out and using the MV-380 form, consider the following key takeaways:

  • Application Purpose: The MV-380 form is used to apply for a duplicate certificate of title for a vehicle.
  • Filing Fee: A fee of $58 is required when submitting the application. Cash should not be sent.
  • Submission Address: Applications must be mailed to the Pennsylvania Department of Transportation, Bureau of Motor Vehicles, at the specified address.
  • Owner Information: Accurate owner and vehicle information must be provided, including the title number and vehicle identification number (VIN).
  • Reason for Duplicate: Applicants must indicate the reason for requesting a duplicate title, such as lost, destroyed, or never received.
  • Self-Certification: The applicant must sign the form, certifying the information provided is true under penalty of perjury.
  • Lienholder Information: If there is an active lien on the vehicle, the lienholder must complete the satisfaction of lien section of the form.
  • Lost Title Exception: If the title was never received due to mailing issues, no fee is required if the application is filed within 90 days of the title issuance.
  • Out-of-State Applications: Additional documentation is needed if the applicant is applying from an out-of-state address, including a copy of an out-of-state driver’s license and proof of the new address.
  • Voiding Previous Title: Once the application is processed, the previous title will become void.