Fill in Your Da 1380 Template

What is the purpose of the DA Form 1380?

The DA Form 1380, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, is used to document and report a soldier's performance during reserve duty training. This includes any training that occurs outside of regular Inactive Duty Training (IDT) battle assemblies. The form helps ensure that soldiers receive proper credit for their training and can be used for both paid and non-paid activities.

Who is responsible for preparing the DA Form 1380?

Preparation of the DA Form 1380 varies depending on the type of training. Generally, it is prepared by the chief of the proponent agency for specific training projects, the designated military representative for conventions, or the commanding officer of the unit for training in an attached status. Soldiers training with another service must fill out most of the form and obtain a signature from an authorized official of the unit they are attached to.

When should the DA Form 1380 be submitted?

The DA Form 1380 should be completed and submitted by the last day of each duty month. This ensures timely processing for pay and retirement points. Units must submit the form to the appropriate pay channel or to the Army Human Resources Command (AHRC) for non-paid inactive duty training.

What information is required on the DA Form 1380?

Key information includes the soldier's name, grade, branch, assigned organization, and details about the duties performed. Specific dates, hours of training, and the nature of the duties must also be documented. Additionally, the form requires the signature of an officer who can verify the duties performed.

How are retirement points calculated on the DA Form 1380?

Retirement points are calculated based on the type of duty performed. Each duty day is assigned a Paid (P) or Non-Paid (N) code, which is then followed by the correlating retirement point credits. For example, "P-1" indicates a four-hour paid period, while "N-1" indicates a two-hour non-paid period. Special exceptions apply for funeral honors and preauthorized conferences, which can earn one retirement point per day.

What should be done after the DA Form 1380 is validated?

Once the DA Form 1380 is validated by the Defense Finance and Accounting Service (DFAS) for paid duties or by AHRC for non-paid duties, the unit must annotate the validation on the form. It is then essential to file the form according to Army regulations and submit it to the soldier's Army Military Human Resource Record (AMHRR) for proper documentation.

What happens if the DA Form 1380 is not submitted on time?

If the DA Form 1380 is not submitted by the deadline, soldiers may not receive the retirement points or pay they are entitled to for their training. Timely submission is crucial to ensure that all duties are properly credited and that soldiers maintain accurate records of their service.

Where can I find more information about the DA Form 1380?

Additional information about the DA Form 1380 can be found in Army Regulation 140-185, which provides detailed guidance on the use and preparation of the form. It is advisable to consult this regulation or speak with a unit representative for specific questions or clarifications regarding the form.

1. Incomplete Information: One common mistake is failing to fill out all required fields. Essential details such as the last name, first name, and middle initial of the soldier must be clearly indicated. Omitting any of these details can lead to delays or complications in processing the form.

2. Incorrect Dates: Another frequent error involves the date entries. Soldiers must ensure that the date of duty and the anniversary year ending date are accurately recorded in the correct format (MM/DD). Mistakes in this area can affect the calculation of retirement points and may result in discrepancies in records.

3. Failure to Cite Authorization: It is crucial to provide the correct authorization for the duties performed. Many individuals neglect to cite the necessary documentation as required by AR 140-185. Without this information, the form may be deemed incomplete or invalid.

4. Signature Issues: Lastly, the absence of a signature from the verifying officer is a common oversight. The officer responsible for confirming the duties performed must sign the form. If this signature is missing, the form cannot be processed, leading to further delays in the soldier's records.

The DA Form 1380 is an important document used by the Army Reserve to record individual performance during reserve duty training. However, several other forms and documents often accompany it in various administrative processes. Each of these documents plays a unique role in ensuring accurate record-keeping and compliance with military regulations.

• DA Form 1059: This form is used to document an individual's completion of a training course. It provides a summary of the training and the performance of the soldier during that course.
• DA Form 2-1: Known as the Personnel Qualification Record, this document contains a soldier's personal data, training history, and qualifications. It serves as a comprehensive overview of a soldier's career.
• DA Form 4187: The Request for Personnel Action form is used to request changes in a soldier's status, such as promotions, transfers, or reassignments. It is essential for managing personnel records effectively.
• DD Form 214: This is the Certificate of Release or Discharge from Active Duty. It summarizes a soldier's service and is critical for benefits and employment after military service.
• DA Form 3349: This form is the Physical Profile, which documents a soldier's medical conditions and limitations. It is important for determining eligibility for certain duties and training.
• DA Form 7500: The Army Reserve Status Report provides an overview of a soldier's current status, including training and duty assignments. It helps in tracking readiness and deployment capabilities.
• SF 86: The Questionnaire for National Security Positions is used for background checks. It is essential for ensuring that individuals in sensitive positions meet security requirements.
• DA Form 1610: This form is used for travel requests and authorizations. It is important for documenting official travel related to training and duty assignments.
• DA Form 31: The Request and Authority for Leave form is used by soldiers to request leave from duty. It ensures that leave is properly documented and approved.
• DA Form 2807-1: This is the Report of Medical History form. It provides a record of a soldier's medical history and is often required for various training and deployment activities.

Each of these forms plays a vital role in the administrative processes within the Army Reserve. Together with the DA Form 1380, they help maintain accurate records and ensure that all soldiers are properly accounted for and supported in their service. Understanding these documents can greatly assist in navigating the complexities of military administration.

The DA Form 1059, known as the Academic Evaluation Report, serves a similar purpose in documenting individual performance, particularly in educational settings. Just like the DA 1380, it is used to record the achievements and training of soldiers. The DA 1059 focuses on formal schooling and training courses, providing a comprehensive evaluation of the soldier’s performance during the training. It includes specific areas of assessment, such as academic performance and military skills, and is submitted to the soldier’s official records. Both forms emphasize the importance of accurate reporting and accountability in a soldier’s career development.

Another related document is the DA Form 3349, which is the Physical Profile. This form is used to record a soldier's physical condition and any limitations that may affect their ability to perform duties. Similar to the DA 1380, the DA Form 3349 is crucial for ensuring that soldiers are assigned appropriate tasks based on their physical capabilities. It requires input from medical professionals and must be updated regularly to reflect any changes in a soldier's health status. Both forms are integral to maintaining operational readiness and ensuring that soldiers are fit for duty.

The DA Form 4187, or the Personnel Action Form, is another document that shares similarities with the DA 1380. It is used to request changes in a soldier's status, such as reassignments, promotions, or training opportunities. Like the DA 1380, it requires detailed information about the soldier and the action being requested. Both forms must be accurately completed and submitted through the proper channels to ensure that personnel records are up to date and reflect current duties and training.

The DA Form 7500, known as the Training and Readiness Assessment, also bears resemblance to the DA 1380. This form is designed to assess a unit's readiness for deployment and training effectiveness. It includes evaluations of individual soldier performance, much like the DA 1380, but focuses more on collective training outcomes. Both forms are essential for tracking performance and ensuring that soldiers are adequately prepared for their roles within the military.

The DA Form 2166-9, or the NCO Evaluation Report, serves a similar function in assessing the performance of non-commissioned officers. This form captures the leadership abilities and contributions of NCOs, paralleling how the DA 1380 documents individual performance in training. Both forms are vital for career progression and promotion considerations, providing a structured way to evaluate and document a soldier’s contributions to their unit and the Army as a whole.

Lastly, the DA Form 2028, which is used for recommendations for changes to Army publications, is also relevant. While it focuses on documentation and updates to official Army materials, it shares the principle of ensuring accuracy and accountability in military records. Like the DA 1380, the DA Form 2028 relies on input from soldiers to improve processes and documentation within the Army. Both forms highlight the importance of feedback and continuous improvement in military operations.

When filling out the DA Form 1380, there are several important guidelines to follow. Here’s a list of things you should and shouldn’t do to ensure accuracy and compliance.

• Do prepare the form by the last day of each duty month.
• Do enter the complete designation and address of the record manager in Item 4.
• Do check the appropriate box in Item 9 to indicate the type of duty performed.
• Do ensure that all items from 1 through 3, 5 through 8, and 10 through 12 are filled out correctly.
• Do provide the signed form to the unit for processing after verification.
• Don't leave any required fields blank; incomplete forms can lead to delays.
• Don't forget to cite the documentary authority for the training reported in Item 9.

Following these guidelines will help ensure that the DA Form 1380 is filled out correctly and submitted on time, facilitating the proper processing of retirement points and pay.

Understanding the DA 1380 form is crucial for soldiers and their administrative teams. However, several misconceptions often arise regarding its purpose and usage. Here are six common misunderstandings:

• The DA 1380 form is only for active duty soldiers. This is incorrect. The DA 1380 is specifically designed for Army Reserve soldiers to document their performance during reserve duty training, whether they are active or inactive.
• It is optional to submit the DA 1380 form. In reality, submitting this form is mandatory for documenting training and duties. Failure to submit it can affect retirement points and pay.
• Only the soldier can fill out the DA 1380 form. This is a misconception. While soldiers must provide certain information, the form can be completed by authorized personnel such as commanding officers or designated representatives, depending on the context of the training.
• The form is only relevant for training conducted in the United States. This is misleading. The DA 1380 can be used to report training conducted both domestically and internationally, as long as it adheres to the guidelines set forth by the Army.
• Filling out the DA 1380 form is a simple task that requires no training. While some parts may seem straightforward, accurately completing the form requires a good understanding of the specific guidelines and regulations. Proper training is essential to ensure compliance and accuracy.
• Once submitted, the DA 1380 form cannot be corrected. This is not true. If errors are found after submission, it is possible to amend the form. However, timely corrections are important to maintain accurate records.

By addressing these misconceptions, soldiers and their support staff can better navigate the requirements of the DA 1380 form, ensuring compliance and proper documentation of their training and duties.

Filling out the DA Form 1380 is an essential task for Army Reserve personnel. Here are some key takeaways to help you navigate this process effectively:

• Understand the Purpose: The DA Form 1380 records individual performance during Reserve Duty Training. It’s crucial for tracking training and duty hours.
• Timely Submission: Complete the form by the last day of each duty month to ensure proper processing of pay and retirement points.
• Who Prepares It: The form can be filled out by various personnel, including commanding officers and designated military representatives, depending on the training type.
• Know the Sections: Items 1 through 3, 5 through 8, and 10 through 12 are generally self-explanatory. Pay attention to detail in these sections.
• Accurate Reporting: Ensure that you accurately report dates, hours, and types of duties performed. Each entry must reflect the actual activities undertaken.
• Documentary Authority: When indicating the type of duty performed in Item 9, cite the appropriate authorization from AR 140-185.
• Multiple Entries: If reporting multiple duty periods, list each day’s location and duties separately for clarity.
• Retirement Points: Understand how to calculate retirement points based on paid and non-paid duties. Use the codes provided in AR 140-185.
• Verification: The responsible officer must sign the form to verify the reported duties. This adds credibility to the information submitted.
• Proper Filing: Once validated by DFAS or AHRC, ensure the form is filed correctly according to AR 25-400-2 and submitted to the Soldier's records.

By keeping these points in mind, you can ensure that your DA Form 1380 is filled out correctly and submitted on time, helping you maintain accurate records of your training and duties.