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Fill in Your City Chicago Bldg Template

The City Chicago Bldg form is a Multiple Dwelling Registration Statement required by the Municipal Code of Chicago. Buildings with four or more family units or ten or more sleeping accommodations must register with the Buildings Department by February 1st each year. Owners must ensure that the information provided is accurate and updated as necessary to avoid penalties.

Table of Contents

The City of Chicago requires certain buildings to be registered with the Buildings Department annually. This requirement stems from Chapter 13-10 of the Municipal Code of Chicago, which mandates that any building with four or more family units or sleeping accommodations for ten or more individuals must complete the Multiple Dwelling Registration Statement by February 1st each year. Property owners must be diligent in updating this form whenever there are changes to the information provided, excluding changes in ownership. In cases of ownership transfer, the new owner is responsible for submitting an updated registration statement. The form includes essential details such as the property address, number of family units, property identification numbers, and owner information. Owners must also designate an emergency contact and may need to provide details about any property managers or authorized agents. A registration fee of $10 must accompany the completed form, which is payable to the City of Chicago. Failure to comply with these registration requirements can result in significant fines and may hinder the ability to obtain necessary permits or certificates for the property.

Sample - City Chicago Bldg Form

Multiple Dwelling Registration Statement

Pursuant to Chapter 13-10 of the Municipal Code of Chicago (the “MCC”), any building containing four (4) or more family units or sleeping accommodations for ten (10) or more, must register with the Buildings Department by February 1st of each year. Moreover, if there has been any change in any of the information set forth in this form, except for change of ownership, a new form must be completed and submitted within 20 business days of such change. When a change of ownership occurs, the new building owner must provide an updated registration statement.

Every owner must complete this form and certify that the statements are true and correct. Send the completed from with a $10.00 registration fee, in the form of a check or money order (do not send cash), payable to the City of Chicago, to: Building Registration, Department of Buildings, 120 N. Racine Ave., Chicago, IL 60607. Any questions regarding this form should be directed to the Department of Buildings at

(312)743-7063.

1.Property Address: (If applicable, include address range (e.g.121-31 N. LaSalle, not just 121

N. LaSalle).)

Street Address: _______________________________ ZIP: ___________________

Number of Family Units within Building __________

2.Property Identification Numbers of Building Property (PINs):___-___-___-___

3.Owner: (Do not use a P.O. Box. The name and address of each owner must be listed

separately. List additional owner information on a separate sheet of paper and attach it to this form.)

Owner Name: ________________________________________Percentage Ownership: __________

Street Address: ______________________________________________________________________

City: ___________________________________________ State: __________ Zip: ________________

24-Hour Phone:___________________________________ Alternate Phone: ____________________

4.OWNER(S) IS (ARE) ENTITY(IES) OTHER THAN NATURAL PERSON(S)- PARTNERSHIP, LIMITED LIABILITY COMPANIES, CORPORATIONS OR OTHER: (Do not use a P.O. Box.)

•Is the Entity a Partnership or Voluntary Unincorporated Association? YES (If YES, complete Section 4A .) NO.

•Is the Entity a Corporation or Limited Liability Corporation? YES (If YES, complete Section 4A & 4B.) NO.

	A. Name of Responsible Partner, Manager, or			B. Name of Registered Agent
	Officer:

	Title: ________________________________			Title: ___________________________________
	Address: ____________________________			Address: ________________________________
	City: ________________________________			City: ____________________________________
	State:___________ Zip: ________________			State: ____________ Zip: __________________
	Phone: ______________________________			Phone: __________________________________
	24-Hour Phone:_______________________			24-Hour Phone: __________________________

5.OWNER(S) IS (ARE) LAND TRUST(S): (Do not use a P.O. Box.) Is the property held in a Land Trust?

___YES (If YES, complete this Section 5.) ___NO

(The name and address of each beneficiary must be listed separately. List additional beneficiary information on a separate sheet of paper and attach it to this form. If beneficiary is not a natural person, provide information requested in Section 4.)

Beneficiary: ______________________________	Beneficiary: ______________________________
Percentage Ownership: ___________________	Percentage Ownership: ___________________
Address: ________________________________	Address: ________________________________


City:____________________________________	City:____________________________________
State: _______________ Zip: _______________	State: _______________ Zip: _______________
24-Hour Phone:__________________________	24-Hour Phone:__________________________

6.EMERGENCY CONTACT PERSON: (Do not use a P.O. Box.)

Name of Emergency Contact Person: __________________________________________________

Street Address: _____________________________________________________________________

City: __________________________________________ State: _____________ Zip: _____________

24-Hour Phone: _________________________________ Alternate Phone: ___________________

7.AUTHORIZED AGENT: (Do not use a P.O. Box.)

A. Authorized Agent Information Name: _______________________________________________

Street Address: _____________________________________________________________________

City: ________________________________________ Illinois, Zip: ____________________________

24-Hour Phone: ________________________________Alternate Phone: ______________________

B.Attesation: I attest that the information provided in this section is true and correct. I am at least

21 years of age. I maintain an office in Cook County, Illinois or actually reside within Cook County, Illinois. I maintain a 24-hour telephone number. I am responsible for and consent to receive any and all notices of violations of the MCC that concern the registered building and to receive process, in any court proceeding or administrative enforcement proceeding, on behalf of the building’s owner(s), in connection with the enforcement of the MCC. I will notify the Buildings

Department of any changes in the information	submitted in this section about me within 20
business days of such change.
_______________________________________	__________________________
Signature of Authorized Agent	Date

8.PROPETY MANAGER: (yrPM) (Do not use a P.O. Box.)

Does a Property Manager (“Manager”) manage the property? YES (If YES, complete this Section 5.) NO

A.Manager Information. Name: ________________________________________________________

Street Address: _____________________________________________________________________

City: _________________________________________ State: ______________ Zip: ______________

24-Hour Phone: ______________________________ Alternate Phone: _______________________

City Business License #____________________ Name of Contact Phone: ____________________

B.Attesation: I attest that the information provided in this section is true and correct. Manager maintains a 24-hour telephone number. Manager is responsible for and consent to receive any and all notices of violations of the MCC that concern the registered building and to receive process, in any court proceeding or administrative enforcement proceeding, on behalf of the building’s owner or owners, in connection with the enforcement of the MCC. Manager will notify the Buildings Department of any change in the information submitted in this subsection about Manager within 20 business days of such change.

____________________________________________	________________________________
Signature of Contact Person	Date

AS OWNER, OR AS A REPRESENTATIVE OF THE OWNER(S), I HEREBY CERTIFY THAT THE STATEMENTS IN THIS FORM ARE TRUE AND CORRECT.

Print Name: ______________________________	Title: ___________________________________
Signature: _______________________________	Date: ___________________________________

NOTE: For each day that a building is not registered in accordance with MCC, chapter 13-10, a separate and distinct offense is deemed to have been committed by the owner, and each offense carries a fine of not less than $100 nor more than $500 for the first offense and not less than $200 nor more than $1,000 for each subsequent offense within any 180-day period. No certificate of occupancy shall be issued, no building permits shall be issued, and no transfer tax stamps shall be issued without presentation of a current Building Registration Certificate.

The intentional submission of false information on this form shall be an offense punishable by a fine of neither less than $500.00 nor more than $1,000.00. Each day that such information remains uncorrected by the owner(s) shall constitute a separate and distinct offense.

↓ City Chicago Bldg PDF

File Specs

Fact Name	Details
Registration Requirement	Buildings with four or more family units or ten or more sleeping accommodations must register by February 1st each year.
Change Notification	If any information changes (except ownership), a new form must be submitted within 20 business days.
Registration Fee	A $10.00 registration fee is required, payable by check or money order to the City of Chicago.
Governing Law	This form is governed by Chapter 13-10 of the Municipal Code of Chicago.

City Chicago Bldg - Usage Guidelines

Completing the City of Chicago Building Registration Statement is essential for compliance with municipal regulations. The form requires specific information about the property, its owners, and any managing entities. It is important to provide accurate details to avoid penalties and ensure proper registration.

Property Address: Fill in the street address, including the ZIP code. If applicable, include the address range (e.g., 121-31 N. LaSalle).
Number of Family Units: Indicate the total number of family units within the building.
Property Identification Numbers (PINs): Enter the PINs in the designated format.
Owner Information: List the name, percentage ownership, street address, city, state, ZIP code, and both a 24-hour phone number and an alternate phone number for each owner. If there are multiple owners, provide their information on a separate sheet.
Entity Type: Indicate whether the owner is a partnership, corporation, or another entity. If applicable, complete the additional sections for responsible partners, managers, or registered agents.
Land Trust Information: If the property is held in a land trust, provide the name and address of each beneficiary, along with their percentage ownership.
Emergency Contact Person: Provide the name, street address, city, state, ZIP code, and both a 24-hour phone number and an alternate phone number for the emergency contact.
Authorized Agent Information: Fill out the name, street address, city, state, ZIP code, and both a 24-hour phone number and an alternate phone number for the authorized agent. Include the attestation statement and signature.
Property Manager Information: If applicable, provide the name, street address, city, state, ZIP code, and both a 24-hour phone number and an alternate phone number for the property manager. Include the city business license number and name of contact phone. Complete the attestation statement and signature.
Certification: The owner or representative must print their name, title, sign, and date the form to certify the accuracy of the information provided.

Once the form is completed, it should be submitted along with a $10.00 registration fee, payable to the City of Chicago. The form and payment should be sent to the Building Registration, Department of Buildings, at the specified address. For any inquiries, contact the Department of Buildings directly.

Your Questions, Answered

What is the purpose of the City Chicago Bldg form?

The City Chicago Bldg form is designed for the registration of buildings containing four or more family units or sleeping accommodations for ten or more individuals. According to the Municipal Code of Chicago, this registration must be completed annually by February 1st. The form helps the Buildings Department maintain accurate records and ensures compliance with local regulations.

Who is required to fill out this form?

Every owner of a building that meets the specified criteria must complete the form. If the building is owned by multiple individuals or entities, each owner must be listed separately. In cases where ownership changes, the new owner is responsible for submitting an updated registration statement. This ensures that the Buildings Department has the most current information regarding property ownership.

What information do I need to provide on the form?

The form requires various details, including the property address, the number of family units, property identification numbers, and owner information. You will also need to provide contact details for an emergency contact person and any authorized agents or property managers associated with the building. It is important to ensure that all information is accurate and complete to avoid potential fines.

What is the registration fee and how should it be paid?

A registration fee of $10.00 is required when submitting the form. This fee must be paid via check or money order made out to the City of Chicago. It is crucial to avoid sending cash to ensure proper processing of your registration.

What happens if I fail to register my building on time?

Failure to register the building by the deadline can result in daily fines. Each day that the building remains unregistered constitutes a separate offense, with fines ranging from $100 to $500 for the first offense and higher penalties for subsequent offenses. Additionally, without a current Building Registration Certificate, you may face difficulties obtaining necessary permits or certificates for the property.

Common mistakes

Missing Property Address: Failing to include the full property address, including any address range, can lead to delays in processing.
Incorrect Property Identification Numbers: Not providing the correct Property Identification Numbers (PINs) can result in complications with registration.
Using a P.O. Box: Listing a P.O. Box instead of a physical address for the owner or emergency contact is not allowed and will cause the form to be rejected.
Omitting Additional Owners: If there are multiple owners, failing to list each one separately can lead to incomplete registration. Attach additional information if necessary.
Not Updating Information: Forgetting to submit a new form within 20 business days after any change (except for change of ownership) can lead to penalties.
Improper Payment Method: Sending cash instead of a check or money order for the registration fee will result in the form being returned.
Signature Issues: Not signing the form or having an unauthorized person sign can invalidate the registration.

Documents used along the form

The City of Chicago Building Registration Statement is an essential document for property owners of buildings with multiple family units or significant sleeping accommodations. Alongside this form, several other documents may be required to ensure compliance with local regulations. Below is a list of related forms and documents commonly used in conjunction with the Building Registration Statement.

Certificate of Occupancy: This document certifies that a building complies with all building codes and is safe for occupancy. It is typically required before tenants can move in and must be obtained prior to the issuance of building permits.
Building Permit Application: Property owners must submit this application to obtain permission to begin construction or renovation work. It outlines the scope of the project and ensures that it meets local zoning and safety regulations.
Property Management Agreement: This contract outlines the responsibilities of a property management company or individual hired to manage the property. It includes details about maintenance, tenant relations, and financial management.
Land Trust Agreement: If the property is held in a land trust, this document specifies the terms of the trust, including the roles of trustees and beneficiaries. It is essential for clarifying ownership and management responsibilities.
Emergency Contact Form: This form provides critical information about whom to contact in case of an emergency related to the building. It is vital for ensuring a prompt response to any incidents that may arise.

These documents collectively support property owners in meeting regulatory requirements and managing their properties effectively. Proper completion and submission of these forms can help avoid fines and ensure compliance with the City of Chicago's regulations.

Similar forms

The City of Chicago Building Registration form is similar to the Certificate of Occupancy application. Both documents serve as essential tools for ensuring that buildings meet local safety and zoning regulations. The Certificate of Occupancy verifies that a building is safe for occupancy and complies with all relevant codes. Like the Building Registration form, it requires detailed information about the property, including its address and ownership details. Both documents must be submitted to the city’s Buildings Department, and failure to comply with their requirements can result in fines or the inability to legally occupy or use the building.

Another document that shares similarities is the Rental Registration form. This form is required for landlords who wish to rent out their properties. It captures essential information about the rental unit, including the owner's contact details and the number of units in the building. Just like the Building Registration form, the Rental Registration requires annual renewal and updates whenever there are changes in ownership or management. Both forms aim to keep the city informed about properties and their status, promoting safety and accountability in housing.

The Property Management Agreement is also comparable to the City of Chicago Building Registration form. This document outlines the relationship between property owners and management companies, detailing responsibilities such as maintenance and tenant relations. Similar to the Building Registration, it requires the identification of responsible parties and their contact information. Both documents ensure that there is clear communication about who is responsible for the property, which is crucial for compliance with local laws.

The Landlord-Tenant Agreement shares some characteristics with the Building Registration form, as it establishes the legal relationship between landlords and tenants. This agreement includes essential details about the property, such as its address and the names of the parties involved. Like the Building Registration, it requires accurate information to avoid legal disputes and ensure compliance with local housing regulations. Both documents aim to protect the rights of all parties involved and ensure that properties are managed responsibly.

The Business License Application is another document that bears resemblance to the City of Chicago Building Registration form. This application is necessary for businesses operating within the city limits. It requires information about the business location, ownership, and type of business being conducted. Both forms require timely updates and renewals, and they help the city maintain accurate records about who is operating within its jurisdiction. Compliance with these applications is vital for avoiding fines and ensuring that operations run smoothly.

Finally, the Fire Safety Inspection Report is similar in purpose to the Building Registration form. This report assesses whether a building meets fire safety codes and regulations. Just like the Building Registration form, it requires detailed information about the property and its management. Both documents are critical for ensuring the safety of occupants and the community at large. They help local authorities keep track of compliance with safety standards, reducing the risk of accidents and enhancing public safety.

Dos and Don'ts

When filling out the City of Chicago Building Registration form, it’s crucial to follow specific guidelines to ensure your submission is accurate and complete. Here are some important dos and don’ts to keep in mind:

Do provide the full property address, including any applicable address ranges.
Do ensure that all owners are listed separately and do not use a P.O. Box for any owner’s address.
Do include a $10.00 registration fee, submitted via check or money order made out to the City of Chicago.
Do notify the Buildings Department of any changes in the information provided within 20 business days.

Don't submit cash as a form of payment for the registration fee.
Don't forget to complete all sections of the form; incomplete forms may delay processing.
Don't use vague terms or abbreviations when describing the property or ownership details.
Don't ignore the requirement for a 24-hour contact number for emergency purposes.

Misconceptions

Misconception 1: The City Chicago Bldg form is only for large buildings.

This is not accurate. The form applies to any building that contains four or more family units or has sleeping accommodations for ten or more individuals. Even smaller multi-family buildings must complete this registration to comply with local regulations.
Misconception 2: Only the owner needs to submit the form.

While the owner is responsible for submitting the form, it is important to note that if there are changes in ownership or management, the new owner or authorized agent must also ensure that the form is updated and submitted. This includes notifying the Buildings Department within 20 business days of any changes.
Misconception 3: The registration fee is a one-time payment.

In reality, the registration fee of $10.00 must be paid annually. This fee is required every year when submitting the registration form, ensuring that the city maintains up-to-date records of all registered buildings.
Misconception 4: The form does not require accurate information.

It is crucial to provide true and correct information on the form. Submitting false information can lead to significant penalties, including fines ranging from $500 to $1,000. Each day that the incorrect information remains unaddressed is treated as a separate offense, which can result in further legal complications.

Key takeaways

Here are some key takeaways about filling out and using the City of Chicago Building Registration form:

Registration Requirement: Buildings with four or more family units or ten or more sleeping accommodations must register by February 1st each year.
Change Notification: If any information changes (except ownership), a new form must be submitted within 20 business days.
Ownership Changes: When ownership changes, the new owner must submit an updated registration statement.
Fee Submission: Include a $10.00 registration fee with your completed form. Use a check or money order made out to the City of Chicago.
Contact Information: For questions, reach out to the Department of Buildings at (312) 743-7063.
Accurate Information: Every owner must ensure that the information provided is true and correct. This is crucial to avoid penalties.
Penalties for Non-Compliance: Failing to register can lead to fines ranging from $100 to $1,000, depending on the offense.
Authorized Agent: If an authorized agent is designated, they must also provide their contact details and confirm their responsibilities.