Table of Contents
The CD-479 form is an essential document for business corporations operating in North Carolina, serving as the Annual Report required by the state. This form collects vital information about the corporation, including its name, state of incorporation, and fiscal year ending date. Additionally, it requires details such as the Secretary of State Corporation ID number and the Federal Employer ID number. The form also addresses changes in the registered agent or registered office mailing address, ensuring that any updates are accurately reflected. Corporations must provide the principal office address and telephone number, along with the names, titles, and addresses of principal officers. A brief description of the nature of the business is also necessary to give context to the corporation's operations. Completing the CD-479 involves certifying that all information is current and accurate, which must be signed by an officer of the corporation. Filing this report is not just a legal requirement; it helps maintain transparency and accountability within the business community. For those looking to navigate the filing process, a checklist is included to assist in preparing the report accurately, ensuring compliance with state regulations.
Sample - Cd 479 Form
North CarolinaAnnual Report
for Business Corporations
NameofCorporation:
StateofIncorporation: |
FiscalYear Ending: |
Month / Day / |
Year |
SecretaryofStateCorp.IDNumber:
FederalEmployerIDNumber:
Check here if information has not changed since most recently filedAnnual Report, complete line 8 only.
1.Registeredagent®isteredofficemailingaddress |
Agent: |
2.Streetaddress&countyofregisteredoffice
Mailing Address:
Street Address: County:
3.Ifregisteredagentchanged,signatureofnewagent:
(signatureconstitutesconsenttoappointment)
4.Enterprincipalofficeaddresshere:
5.Enterprincipalofficetelephonenumberhere:
6.Entername,title,andbusinessaddressofprincipalofficershere:
Name: |
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Title: |
Address: |
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City: |
State: |
Zip: |
Name: |
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Title: |
Address: |
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City: |
State: |
Zip: |
Name: |
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Title: |
Address: |
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City: |
State: |
Zip: |
7.Brieflydescribethenatureofbusiness:
8.Certification of annual report, must be completed by all corporations
NAME |
TITLE: |
SIGNATURE:(Formmustbesignedbyofficerofcorporation) |
DATE: |
CheckListforNCAnnualReportforBusinessCorporations
(Instructions for the preparation of the Business Annual Report Form, CD - 479)
Thischecklistisincludedtoassistyouinpreparingtheannualreportforyourbusinesscorporation.Pleasetakeafew minutesandreadtheinformationprovided.
1.ThefollowinginformationmustbeprovidedbyeachcorporationfilinganAnnualReportwiththeNorthCarolina DepartmentofRevenue:
A.NameofCorporation
B.StateofIncorporation
C.SecretaryofStateCorp.IDNumber
D.FederalEmployerIDNumber
EffectiveJanuary1,1998andapplyingtotaxyearsendingonorafterDecember31,1997,allcorporationsauthorizedto transactbusinessinNorthCarolinaexceptforinsurancecompanies,limitedliabilitycompanies,nonprofitcorporations, andprofessionalassociationsmustfileaCorporateAnnualReportwiththeDepartmentofRevenueandremitatwenty
2.Whenchangingtheregisteredagentortheregisteredofficemailingaddressinformation,indicatethechangein Item1.Theregisteredagentnamemustbetypedorprinted.TheregisteredofficemailingaddresscanbeaPost OfficeBox.
3.Ifthestreetaddressoftheregisteredofficechanged,indicatethechangeinitem2.Thestreetaddressofthe registeredofficemustbea“StreetAddress”andnota“PostOfficeBox”.
4.Iftheregisteredagenthaschanged,thenewregisteredagentmustsignconsenttotheappointmentinthespace provided.Iftheregisteredagent’snamewaschangedduetomarriage,orbyanyotherlegalmeans,the corporationmustindicatesuchchangeinthespaceprovidedandhavetheagentsignconsenttotheappointment undertheirnewname.
5.Theprincipalofficeaddressshouldrevealthecorporation’sphysicallocation.
6.EntertheprincipalofficetelephonenumberinItem5.
7.Everycorporationmusthaveatleastoneofficer.Ifonlyoneofficerislistedonthereport,itmustbethePresident. Enterthecompletename,title,andbusinessaddressoftheprincipalofficersinItem6.
8.ProvideabriefdescriptionofthenatureofyourbusinessinItem7.Eachcorporationmustprovideabrief descriptionofthenatureofbusinessbeforetheannualreportcanbefiled.
9.ChecktheAnnualReportcarefullytoensureallinformationrequiredforfilinghasbeenprovided.Completethe signature,date,andtypeand/orprintthenameandtitleinthespaceprovidedontheformtocertifythatthe informationisaccurateandcurrent.
For more information or assistance, |
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please contact: |
NCAnnual Report for BC forms are available on the |
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Internet at both the Secretary of State’s Web Site, and at |
Secretary of State |
the Department of Revenue’s Web Site: |
Corporations Division |
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Post Office Box 29525 |
Secretary of State’s Office: www.state.nc.us/secstate |
Raleigh, NC |
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Phone |
Department of Revenue: www.dor.state.nc.us/DOR |
Toll Free |
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File Specs
| Fact Name | Description |
|---|---|
| Form Title | CD-479 is the Annual Report for Business Corporations in North Carolina. |
| Filing Requirement | All corporations authorized to do business in North Carolina must file this report annually, with a fee of $20.00. |
| Governing Law | The filing of the CD-479 is governed by North Carolina General Statutes, specifically Chapter 55. |
| Registered Agent | The form requires the name and mailing address of the registered agent. Changes must be noted on the form. |
| Principal Office | Corporations must provide the physical address and telephone number of their principal office. |
| Certification | The form must be signed by an officer of the corporation to certify that the information is accurate and current. |
Cd 479 - Usage Guidelines
After gathering the necessary information, proceed to fill out the CD-479 form accurately. This form is essential for maintaining compliance with state regulations regarding business corporations in North Carolina. Follow these steps to ensure all required details are correctly entered.
- Enter the name of your corporation: Fill in the full legal name of the corporation at the top of the form.
- State of incorporation: Indicate the state where your corporation was incorporated.
- Fiscal year ending: Specify the month, day, and year that marks the end of your fiscal year.
- Secretary of State Corp ID Number: Provide your corporation's identification number issued by the Secretary of State.
- Federal Employer ID Number: Enter the EIN assigned to your corporation by the IRS.
- Check for changes: If there have been no changes since the last report, check the box provided.
- Registered agent information: Fill in the name of the registered agent and their mailing address.
- Street address & county of registered office: Provide the street address and the county where the registered office is located.
- Signature of new agent: If applicable, have the new registered agent sign to consent to the appointment.
- Principal office address: Enter the physical address of your corporation's principal office.
- Principal office telephone number: Include the telephone number for the principal office.
- Principal officers' information: List the names, titles, and business addresses of all principal officers.
- Description of business: Provide a brief description of the nature of your business.
- Certification: Sign and date the form, including your name and title to certify the accuracy of the information provided.
Once the form is completed, review it carefully to ensure all information is accurate. Submit the form to the appropriate state department along with the required fee to maintain your corporation’s good standing.
Your Questions, Answered
What is the CD-479 form?
The CD-479 form is the Annual Report for Business Corporations in North Carolina. It is a required document that corporations must file with the North Carolina Department of Revenue to provide updated information about the corporation's structure and operations. This form helps maintain accurate records for business entities operating within the state.
Who needs to file the CD-479 form?
All corporations authorized to conduct business in North Carolina, except for insurance companies, limited liability companies, nonprofit corporations, and professional associations, must file the CD-479 form. This requirement applies to tax years ending on or after December 31, 1997.
What information is required on the CD-479 form?
When completing the CD-479 form, corporations must provide several key pieces of information. This includes the name of the corporation, state of incorporation, Secretary of State Corporation ID number, and Federal Employer ID number. Additionally, details about the registered agent, principal office address, contact information, and a brief description of the business's nature are required.
What is the filing fee for the CD-479 form?
The filing fee for the CD-479 form is $20. This fee must be remitted along with the completed form to the North Carolina Department of Revenue. It's important to ensure that this fee is paid to avoid any penalties or issues with your business's compliance.
Can I check if my information has changed before filing?
Yes, if the information on the CD-479 form has not changed since your last filing, you can simply check the box at the top of the form. This simplifies the process, as you will only need to complete line 8 to certify the report.
What should I do if my registered agent has changed?
If your registered agent has changed, you must indicate this in Item 1 of the CD-479 form. The new registered agent must also sign the form to consent to the appointment. If the agent's name has changed due to marriage or any other legal means, this must be noted, and the agent should sign under their new name.
What happens if I fail to file the CD-479 form?
Failing to file the CD-479 form can lead to penalties, including fines and potential loss of good standing for your corporation. It's crucial to file the annual report on time to ensure compliance with state regulations and to maintain your corporation's legal status.
Where can I find more information about the CD-479 form?
For more information or assistance regarding the CD-479 form, you can visit the North Carolina Secretary of State’s website or the Department of Revenue’s website. They provide resources and guidance to help you with the filing process. You can also contact the Secretary of State’s office directly at (919) 733-4201 or the Department of Revenue at 1-(888) 246-7636.
Common mistakes
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Failing to include the name of the corporation in the designated field. This crucial information is essential for proper identification.
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Neglecting to provide the state of incorporation. This detail is necessary to establish the legal foundation of the corporation.
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Omitting the Secretary of State Corporation ID number. This number is vital for tracking and managing corporate filings.
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Forgetting to enter the Federal Employer ID number. This number is important for tax purposes and employee identification.
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Not checking the box if information has not changed since the last report. This could lead to unnecessary confusion or processing delays.
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Incorrectly indicating changes to the registered agent or mailing address. This must be clearly stated in the appropriate section to avoid miscommunication.
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Providing a Post Office Box instead of a street address for the registered office. The form requires a physical location for legal purposes.
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Failing to include the signature of the new registered agent if there has been a change. This signature is a form of consent to the appointment.
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Not listing the principal office address accurately. This address should reflect where the business operates physically.
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Forgetting to provide a brief description of the nature of the business. This information is required for the report to be considered complete.
Documents used along the form
The CD-479 form, known as the Annual Report for Business Corporations in North Carolina, serves as a vital document for corporations to maintain compliance with state regulations. Alongside this form, several other documents are often required or beneficial for businesses operating in North Carolina. Below is a list of five key forms that complement the CD-479.
- Form CD-030: This is the Articles of Incorporation, which establishes a corporation's existence in North Carolina. It includes essential details such as the corporation's name, duration, and registered agent. Filing this form is a prerequisite for forming a corporation.
- Form CD-511: Known as the Statement of Change of Registered Office and/or Registered Agent, this form is used to update the registered office address or the registered agent. If any changes occur, submitting this form ensures that the corporation's official contact information remains current.
- Form NC-3: The Annual Withholding Tax Return is necessary for corporations that withhold taxes from employee wages. This form reports the amount of tax withheld and is filed annually, ensuring compliance with state tax obligations.
- Form D-403: This is the Corporate Income and Franchise Tax Return. Corporations must file this form to report their income and calculate their franchise tax liability. It is crucial for fulfilling state tax responsibilities.
- Form CD-045: This is the Application for Certificate of Authority. If a corporation wishes to operate in North Carolina but was formed in another state, this form is required. It allows the corporation to legally conduct business within North Carolina.
Understanding these documents and their purposes can significantly streamline the process of maintaining a corporation in North Carolina. Each form plays a unique role in ensuring compliance with state laws and regulations, ultimately supporting the smooth operation of a business.
Similar forms
The CD-500 form, known as the North Carolina Limited Liability Company Annual Report, shares similarities with the CD-479 form as both documents serve the purpose of reporting essential information about a business entity to the state. Like the CD-479, the CD-500 requires the name of the company, the state of incorporation, and identification numbers. Additionally, both forms necessitate the disclosure of the registered agent and their address, ensuring that the state has accurate contact information for each entity. The requirement for a signature from an authorized individual is also a common feature, affirming the accuracy of the information provided.
Another document that resembles the CD-479 is the Form 1065, which is used by partnerships to report income, deductions, and other important financial information to the IRS. Both forms require detailed information about the business structure and its operations. While the CD-479 focuses on the corporate structure and compliance with state regulations, Form 1065 emphasizes financial reporting and tax obligations. Both forms must be filed annually, reflecting the ongoing responsibilities of businesses to maintain compliance with legal requirements.
The Certificate of Good Standing is another document similar to the CD-479. This certificate verifies that a corporation is legally registered and has complied with all necessary filings and fees. Like the CD-479, obtaining a Certificate of Good Standing often requires the submission of basic information about the corporation, such as its name and incorporation date. Both documents serve as proof of a corporation’s legitimacy and operational status, which can be essential for business transactions and legal matters.
Lastly, the Articles of Incorporation bear resemblance to the CD-479 form, as both are foundational documents for corporations. The Articles of Incorporation are filed at the time of a corporation's formation and outline key details such as the business name, purpose, and registered agent. In contrast, the CD-479 is an annual report that updates the state on the corporation’s current status and activities. Both documents are crucial for maintaining a corporation's legal standing, ensuring that the state has accurate and up-to-date information about the entity.
Dos and Don'ts
When filling out the CD-479 form for the North Carolina Annual Report for Business Corporations, follow these guidelines:
- Do ensure all required information is complete and accurate.
- Don't leave any sections blank unless instructed to do so.
- Do check the box if there are no changes since the last report.
- Don't use a Post Office Box for the registered office street address.
- Do have the new registered agent sign the form if there has been a change.
- Don't forget to include the principal office telephone number.
- Do provide a brief description of your business activities.
By adhering to these do's and don'ts, you can ensure that your CD-479 form is filled out correctly and efficiently.
Misconceptions
Misconceptions about the CD-479 form can lead to confusion and errors in filing. Here are four common misunderstandings:
- All corporations must file the CD-479 annually. While most corporations are required to file this annual report, certain entities like insurance companies, limited liability companies, nonprofit corporations, and professional associations are exempt from this requirement.
- The registered agent's address can be a P.O. Box. This is not accurate. The registered office must have a physical street address. A P.O. Box cannot be used for the registered office address, although it can be used for mailing purposes.
- Changing the registered agent does not require consent. In fact, if a corporation changes its registered agent, the new agent must sign the form to indicate their consent to the appointment. This ensures that the new agent is aware of their responsibilities.
- Filing the CD-479 is a simple formality. The filing process requires careful attention to detail. Corporations must provide specific information, including the principal office address and a brief description of their business. Incomplete or inaccurate submissions can lead to delays or penalties.
Key takeaways
Filling out the CD-479 form is an important task for business corporations in North Carolina. Here are some key takeaways to help you navigate the process smoothly:
- Basic Information Required: You must provide the name of your corporation, state of incorporation, Secretary of State Corporation ID number, and Federal Employer ID number.
- Annual Filing Fee: There is a $20.00 fee for filing the Corporate Annual Report, applicable to most corporations in North Carolina.
- Registered Agent Changes: If you are changing your registered agent or mailing address, make sure to indicate this in Item 1. The registered agent's name should be typed or printed clearly.
- Physical Address: The registered office must have a physical street address, not a P.O. Box. Indicate any changes in Item 2.
- Principal Office Information: You need to provide the physical location of your principal office and its telephone number in Items 4 and 5.
- Officer Information: At least one officer must be listed on the report. If only one is included, it must be the President. Include their name, title, and business address in Item 6.
- Description of Business: A brief description of your business's nature is required in Item 7. This is essential for the report to be filed.
- Review Before Submission: Carefully check the entire report to ensure all required information is accurate. Don’t forget to sign, date, and print your name and title to certify the information.
For additional assistance, resources are available on the Secretary of State’s and the Department of Revenue’s websites. If you have questions, don’t hesitate to reach out to their offices for support.