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The Car Consignment form is an essential document that outlines the agreement between a vehicle owner, known as the Consignor, and a dealer or agent, referred to as the Consignee, for the sale of a vehicle. This form establishes an exclusive listing, granting the Consignee the right to sell the vehicle on behalf of the Consignor. Key details such as the vehicle’s description, minimum selling price, and the duration of the agreement are clearly specified. The Consignor retains final approval over any sale, ensuring they have control over the transaction. Additionally, the form addresses important aspects like the condition of the vehicle, any existing liens, and the responsibilities of both parties regarding insurance coverage during the consignment period. The agreement also outlines commission rates, potential additional fees for services like detailing or repairs, and the process for handling unsold vehicles. By signing this document, both the Consignor and Consignee agree to the terms, providing a structured approach to the consignment process while safeguarding the interests of all involved.

Sample - Car Consignment Form

USED VEHICLE CONSIGNMENT AGREEMENT

Exclusive listing with the exclusive right to sell

I (We) _____________________________________ the Consignor(s) agree(s) to consign and deliver possession to ________________

___________________________________________at address of _______________________, with telephone number _____________,

Dealer No. __________________, the Consignee, the vehicle described as follows, for the sole purpose of selling the vehicle with a

minimum selling price of $______________. Consignor(s) shall have final approval of any proposed sale of the vehicle.

This agreement is to begin on ______________________ and will terminate on ________________. The terms of this agreement are that

the Consignor shall return the vehicle to the consignor(s), or enter into a new agreement at the termination of this consignment agreement.

Year

 

Make

 

 

Model

 

VIN#

 

License Plate #

 

Odometer

 

Style

 

Exterior Color

 

Actual Miles, TMU, Exempt?

 

□

□

□

□

□

□

□

□

Air Conditioning Power Locks

Keyless Entry No. Remotes: __________

Power Windows Power Seats Power Sunroof

Leather – Color: ____________________

Cloth – Color: _____________________

□

□

□

□

□

□

□

□

Engine: ____________________________

Transmission: _______________________

AWD

FWD

RWD 4WD Navigation DVD system

□

□

□

□

□

□

□

□

AM/FM Cassette AM/FM CD Player AM/FM CD Changer Manuals Maintenance Records Floor Mats

______________________

______________________

Consignor(s) warrant(s) that he/she (they) has/have possession of the title or that the title is held by the below listed lien holder and that there are no interests, liens, or claims against the vehicle which are not below:

Name of Lien holder:

 

Address:

Phone No.:

 

Account No.:

The Consignor(s) agree(s) that, pending sale, the vehicle’s title shall remain in Consignor(s) name and that theft, fire, comprehensive and liability insurance be and/or must remain in effect during the consignment period.

Agent Name:

 

Phone No.:

Insurance Co.:

 

Address:

Policy No.:

 

Liability Limits:

Effective:

 

Expiration:

The Consignor(s) represents and warrants that to the best of the Consignor(s) knowledge, information and belief, that the vehicle has not been involved in an accident. If the vehicle has been in an accident, the Consignor(s) has provided Consignee with the relevant information.

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□

□

□

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Yes

Yes

Yes

Yes

Yes

□

□

□

□

□

No

Has this vehicle ever been in an accident?

No

Has this vehicle ever been in a flood?

No

Has this vehicle ever had hail damage?

No

Has this vehicle ever had a branded title?

No

Is the vehicle currently unable to pass safety or emissions inspections?

If “Yes” checked above, please provide details:

Indicate whether the vehicle is:

□

□

Yes Yes

□

□

No

AS-IS - NO WARRANTY

No

WARRANTY

Condition of Vehicle:

□ Excellent

□ Average

□ Poor

The vehicle requires the following work:

The delivery of this vehicle is on consignment and is not a sale of the vehicle to the Consignee. The Consignee agrees to receive the vehicle in trust and not to permit its use for any other purposes than what is contained in this agreement without express written consent of the Consignor(s).

Consignor(s) hereby agree(s) to the following commission rates as set forth by the Consignee:

Sale Price of Vehicle

Commission/Costs

Sale Price of Vehicle

Commission/Costs

$0-$_______

$_______

$_______-$_______

$_______

$_______ - $_______

$_______

$_______ and up

___%

Carfax & NADA reports are included in commission cost. Advertising on Autotrader, KBB, CarGurus, TrueCar, Vast, Edmunds &

CarFax Online are included in commission cost. Cars.Com, Craigslist, Ebay and any other specialty ad site are extra on cars under

$_______. Complete detailing, safety inspection, repair work, financing and offered warranty plans are available at an extra cost and are

not included in the commission fee.

Additional Fees If Applicable:

 

$_______

Safety Inspection/Emission

$___ + Sales Tax (cars/lt trucks)

Finance Facilitation Fee:

Labor Rate

$_____/hour, plus parts

Professional Detail

$_______ & Up

Warranty Plans:

$_____ & up

 

 

Upon completion of sale and receipt of a good, negotiable title, the net amount due to the Consignor(s) from the Consignee shall be the gross sale amount less any costs for repairs or detailing previously agreed to by Consignor(s), and commission rate as set forth in this agreement, and further agrees that the Consignee will pay off any existing encumbrances against said vehicle and deduct the same from the net amount due.

If repairs are required before or during the period of consignment, Consignee shall notify the Consignor(s) and shall secure Consignor(s) approval before any work shall commence. All repair costs will be deducted from the Consignor(s) net. If the vehicle is not sold during the specified agreement term, Consignor(s) agree(s) to pay repairs before vehicle is returned to Consignor(s).

In the event the vehicle is sold by someone other than the Consignee during the period of agreement, the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the price received. In the event a sale is made to a buyer who discussed the vehicle with the

Consignee, then the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the vehicle’s selling price.

Should the Consignor(s) wish to remove the vehicle from Consignee’s premises, Consignee shall require a minimum of _________ ( __ )

hours’ notice. The vehicle can then be removed between the hours of ______ and ______ pm on weekdays or subject to appointment. All

advertising, detail, repair, inspection, and any other costs incurred while the vehicle was on the Consignor’s premises will be due at the time of removal.

If the vehicle remains unsold and a new agreement is not considered, or if the vehicle has been sold but not removed from Consignee’s premises or if the Consignor(s) or buyer(s) are delinquent in paying fees, Consignee may have the vehicle impounded at the Consignor(s)

or buyer(s) expense without prior notice to the Consignor(s) or buyer(s). Additionally, Consignee may, at any time, demand that the vehicle be removed from Consignee’s premises upon _________ ( __ ) hour notice to Consignor(s).

Consignor(s) hereby promise(s) to defend, indemnify and hold harmless Consignee, its employees agents and assigns from any and all demands, judgments, claims, including reasonable legal and all other expenses actually incurred and paid, incident to any claim whether baseless or well founded by any third party in connection with any automobile taken by Consignee on consignment, including without limitation any claim for taxes by any State of the United States, territory or political subdivision thereof. The indemnification language contained herein shall survive the termination of this agreement,

It is further agreed that the Consignee, its agents or assigns are not responsible for any damage to the vehicle due to fire, accident, theft, vandalism or any cause whatsoever.

Consignor:

 

 

Email:

 

Address:

 

 

Home Phone

 

 

 

 

Work Phone:

 

Signature:

 

 

Date:

 

Consignee on behalf of ________________________:

 

 

 

NOTICE TO CONSIGNOR: Failure of the Consignee to comply with the terms of this agreement may be a violation of stature which could result in criminal or administrative sanctions, or both. If you feel the Consignee has not complied with the terms of this agreement, please contact the Department of Motor Vehicles, Division of Investigations and Occupational Licensing Bureau of Investigations, via the local Department of Motor Vehicles office. The Consignee is the person(s) or dealer who is selling the vehicle(s) on behalf of the Consignor. The Consignor is the person(s) who has given the vehicle to the Consignee to be sold.

↓ Car Consignment PDF

File Specs

Fact Name Description
Parties Involved This agreement involves two main parties: the Consignor, who owns the vehicle, and the Consignee, who sells the vehicle on behalf of the Consignor.
Minimum Selling Price The Consignor sets a minimum selling price for the vehicle, ensuring they have control over the sale.
Insurance Requirement The Consignor must maintain insurance on the vehicle during the consignment period, covering theft, fire, and liability.
Commission Structure The Consignee receives a commission based on the sale price of the vehicle, with specific rates outlined in the agreement.
Return of Vehicle If the vehicle does not sell, it must be returned to the Consignor at the end of the agreement, or a new agreement can be made.
Legal Compliance Failure of the Consignee to follow the terms may result in legal consequences, as outlined by state laws governing vehicle consignment.

Car Consignment - Usage Guidelines

Filling out the Car Consignment form is a straightforward process that requires careful attention to detail. Once completed, this form will facilitate the consignment of your vehicle, allowing you to hand over the responsibility of selling it to a dealer. Below are the steps to guide you through the process of filling out the form.

  1. Begin by entering your name(s) in the space provided for the Consignor(s).
  2. Fill in the name and address of the Consignee, along with their telephone number and dealer number.
  3. Specify the vehicle's details, including the year, make, model, VIN, license plate number, and odometer reading.
  4. Indicate the vehicle's style and exterior color, along with the actual miles.
  5. Check the boxes for any features your vehicle has, such as air conditioning, power locks, and sunroof.
  6. Provide details about the engine and transmission, selecting the appropriate options for drivetrain (AWD, FWD, RWD, 4WD).
  7. List any additional features like navigation, DVD system, or audio equipment.
  8. Disclose the name of any lien holder, if applicable, along with their address and phone number.
  9. Fill in the insurance details, including agent name, insurance company, policy number, and coverage limits.
  10. Answer the questions regarding the vehicle's accident history and condition by checking 'Yes' or 'No' as appropriate.
  11. Indicate the condition of the vehicle as Excellent, Average, or Poor.
  12. Complete the commission rate section based on the sale price of the vehicle, including any additional fees that may apply.
  13. Sign and date the form to finalize your agreement with the Consignee.
  14. Ensure that all contact information is accurate, including email and phone numbers.

Your Questions, Answered

What is a Car Consignment form?

A Car Consignment form is a legal document that outlines the agreement between a vehicle owner (the Consignor) and a dealer or individual (the Consignee) who will sell the vehicle on behalf of the owner. This form specifies details such as the vehicle's description, the selling price, the commission structure, and the duration of the consignment period.

What information do I need to provide on the form?

When filling out the Car Consignment form, you will need to provide personal information, including your name, address, and contact details. Additionally, you will need to describe the vehicle, including its year, make, model, VIN, and any specific features. It's also important to disclose any existing liens on the vehicle and provide details about insurance coverage.

What happens if my vehicle does not sell during the consignment period?

If your vehicle remains unsold at the end of the consignment period, you have a couple of options. You can either enter into a new consignment agreement with the Consignee or have the vehicle returned to you. However, you may be responsible for any repair costs incurred during the consignment period before the vehicle is returned.

What fees can I expect to pay?

The Car Consignment form outlines various fees, including commission rates based on the sale price of the vehicle. Additional costs may include advertising fees, safety inspections, and detailing services. It is crucial to review these fees carefully to understand your financial obligations throughout the consignment process.

Can I remove my vehicle from consignment before it sells?

Yes, you can remove your vehicle from consignment, but you must provide the Consignee with a minimum notice period as specified in the agreement. The vehicle can only be removed during designated hours or by appointment. Be aware that any outstanding fees for services rendered will need to be settled at the time of removal.

What should I do if the Consignee does not comply with the agreement?

If you believe the Consignee has failed to comply with the terms of the consignment agreement, you should contact the local Department of Motor Vehicles. They can assist you in addressing the issue, which may involve filing a complaint or seeking further action against the Consignee.

What warranties or guarantees are included in the consignment agreement?

The Car Consignment form typically states that the vehicle is sold "as-is" without any warranties unless otherwise specified. It is essential to disclose any known issues with the vehicle to the Consignee. If the vehicle has been in an accident or has other significant issues, this information should be clearly provided in the agreement.

Common mistakes

  1. Incomplete Information: One common mistake is failing to fill out all the required fields. For example, leaving out the vehicle's VIN number, license plate number, or the minimum selling price can lead to delays in processing the consignment.

  2. Not Disclosing Vehicle History: Some consignors forget to mention important details about the vehicle's past, such as previous accidents or flood damage. This lack of transparency can lead to disputes later on and may affect the sale.

  3. Ignoring Insurance Requirements: It's crucial to ensure that the vehicle is insured during the consignment period. Many people overlook this requirement, which can leave them vulnerable in case of theft or damage while the vehicle is in the dealer's possession.

  4. Misunderstanding Commission Fees: Consignors often misinterpret the commission structure. They might not realize that additional costs, such as advertising or repairs, can be deducted from the sale price. Understanding these fees upfront can prevent surprises later.

Documents used along the form

When engaging in a car consignment agreement, several other documents may be necessary to ensure a smooth transaction. Here’s a helpful list of forms and documents that you might encounter alongside the Car Consignment form.

  • Vehicle Title: This document proves ownership of the vehicle. It must be presented to transfer ownership once the vehicle is sold.
  • Bill of Sale: A record of the sale that includes details such as the sale price, vehicle description, and the names of both the buyer and seller. It serves as proof of the transaction.
  • Odometer Disclosure Statement: Required by federal law, this form verifies the vehicle's mileage at the time of sale. It helps prevent odometer fraud.
  • Insurance Verification: This document shows that the vehicle is insured during the consignment period. It protects both the consignor and consignee from potential liabilities.
  • Safety Inspection Certificate: A report confirming that the vehicle has passed safety inspections. This document assures buyers that the car meets safety standards.
  • Emissions Testing Certificate: Similar to the safety inspection, this certificate verifies that the vehicle meets environmental regulations regarding emissions.
  • Power of Attorney: This document may allow the consignee to act on behalf of the consignor regarding the sale of the vehicle, facilitating the transaction process.
  • Consignment Agreement Addendum: If any terms of the original consignment agreement change, an addendum can be created to document these modifications formally.
  • Repair Authorization Form: Should any repairs be necessary during the consignment period, this form allows the consignee to proceed with repairs, ensuring the consignor's approval is documented.

Having these documents ready can help streamline the consignment process and protect everyone involved. It’s always a good idea to review each document carefully to ensure clarity and understanding before proceeding with the consignment of your vehicle.

Similar forms

The Car Consignment form shares similarities with a Vehicle Purchase Agreement, which outlines the terms and conditions of a sale between a buyer and a seller. Like the consignment form, this document details the vehicle's information, including make, model, and VIN. Both documents require signatures from the involved parties, affirming their agreement to the terms. However, the primary distinction lies in the ownership transfer; the Vehicle Purchase Agreement results in an immediate transfer of ownership, while the consignment form retains ownership with the consignor until the vehicle is sold.

Another document that resembles the Car Consignment form is the Lease Agreement for a vehicle. This agreement allows an individual to use a vehicle for a specified period while making regular payments. Similar to the consignment form, it includes details about the vehicle and conditions for its use. However, while the consignment form focuses on selling the vehicle, the Lease Agreement emphasizes the terms of use and the responsibilities of the lessee regarding maintenance and insurance.

The Bill of Sale is yet another document akin to the Car Consignment form. This document serves as proof of the sale of a vehicle and includes essential details such as the buyer and seller's information, vehicle description, and sale price. While both documents require accurate vehicle information, the Bill of Sale indicates a completed transaction, transferring ownership, whereas the consignment form merely facilitates the sale process without transferring ownership until a sale occurs.

A Vehicle Trade-In Agreement also shares characteristics with the Car Consignment form. This document is used when a vehicle owner trades in their vehicle as part of the payment for a new vehicle. Both agreements outline the vehicle's condition and any existing liens. However, the Trade-In Agreement typically results in an immediate transaction, while the consignment form allows the consignor to retain ownership until a sale is finalized.

The Power of Attorney for Vehicle Transactions is another document that bears resemblance to the Car Consignment form. This legal document grants authority to another person to act on behalf of the vehicle owner in matters related to the vehicle. Similar to the consignment form, it requires specific vehicle details and the owner's consent. However, the Power of Attorney focuses on granting authority for various transactions, whereas the consignment form is specifically about selling the vehicle.

Lastly, the Vehicle Inspection Report is similar in that it provides an assessment of a vehicle's condition before a sale or transfer. Like the Car Consignment form, it contains detailed information about the vehicle's features and condition. However, the Inspection Report serves primarily as a tool for evaluating the vehicle's value and safety, whereas the consignment form is a comprehensive agreement that facilitates the sale process while retaining ownership with the consignor until the vehicle is sold.

Dos and Don'ts

When filling out the Car Consignment form, attention to detail is crucial. Here are some guidelines to help ensure a smooth process:

  • Do provide accurate and complete information about the vehicle, including the year, make, model, and VIN number.
  • Don't leave any sections blank. Incomplete forms can lead to misunderstandings and delays.
  • Do disclose any known issues with the vehicle, such as previous accidents or mechanical problems.
  • Don't exaggerate the condition of the vehicle. Honesty is essential for maintaining trust with the consignee.
  • Do ensure that the title is in your name or that you clearly indicate any lien holders.
  • Don't forget to sign and date the form. An unsigned form is not valid and could jeopardize the consignment agreement.

Misconceptions

  • Misconception 1: The consignment agreement is a sale.

    • This is incorrect. A consignment agreement is a contract where the Consignee sells the vehicle on behalf of the Consignor. The ownership of the vehicle remains with the Consignor until the sale is completed.

  • Misconception 2: The Consignee has full control over the sale.

    • In reality, the Consignor retains final approval over any proposed sale. This means the Consignee cannot sell the vehicle without the Consignor's consent.

  • Misconception 3: The vehicle must be sold within a specific timeframe.

    • While the agreement does have a start and termination date, it does not guarantee a sale within that period. If the vehicle is not sold, it can be returned to the Consignor or a new agreement can be established.

  • Misconception 4: The Consignee is responsible for all repairs and maintenance.

    • This is not the case. The Consignor must approve any repairs, and costs for repairs will be deducted from the Consignor’s net proceeds upon sale.

  • Misconception 5: There are no fees associated with the consignment process.

    • Fees may apply for various services, including advertising and inspections. These costs are typically outlined in the agreement and can vary based on the vehicle's sale price.

  • Misconception 6: The Consignee is liable for any damage to the vehicle.

    • The agreement specifies that the Consignee is not responsible for damage due to fire, theft, or other causes while the vehicle is on their premises.

  • Misconception 7: The Consignor can retrieve the vehicle at any time without notice.

    • In fact, the Consignor must provide a minimum notice period to the Consignee before removing the vehicle. This ensures proper handling and scheduling of the retrieval.

  • Misconception 8: The Consignee does not need to report accidents involving the vehicle.

    • The Consignor is required to disclose any accidents the vehicle has been involved in. This information is crucial for transparency and can affect the sale process.

Key takeaways

When filling out and using the Car Consignment form, it is important to keep the following key takeaways in mind:

  • The Consignor must provide accurate details about the vehicle, including the year, make, model, VIN, and odometer reading.
  • It is essential to specify the minimum selling price for the vehicle, as this will guide the Consignee in negotiations.
  • The Consignor retains the right to approve any proposed sale of the vehicle throughout the consignment period.
  • Insurance coverage must remain in effect during the consignment period to protect against potential damages or losses.
  • Any repairs or detailing must receive prior approval from the Consignor before work commences.
  • The Consignor should be aware of the commission structure and any additional fees associated with the consignment agreement.
  • In the event of a sale, the Consignee will deduct any existing encumbrances and agreed-upon costs from the net amount due to the Consignor.