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Fill in Your Cap 31 Template

The CAP 31 form is an application used by members of the Civil Air Patrol to request participation in special activities or encampments. This form collects essential information such as personal details, emergency contacts, and medical history. Completing the CAP 31 form is a critical step for those wishing to engage in these unique opportunities.

Table of Contents

The CAP 31 form is a crucial document for those wishing to participate in Civil Air Patrol (CAP) encampments or special activities. This application collects essential information about the applicant, including their name, CAP ID, grade, and contact details. It also requires details such as shirt size, height, weight, and even personal preferences like religious affiliation. The form outlines the nature of the activity, its location, and the dates it will take place. Importantly, it includes a release agreement that informs participants of the risks involved, such as travel and living conditions that simulate survival scenarios. Emergency contact information must also be provided, ensuring that help can be reached if needed. The form emphasizes the need for parental or guardian consent, especially for minors, and requires signatures to confirm the understanding of the responsibilities and potential risks associated with participation. Lastly, medical history and emergency information sections help staff prepare for any health-related issues that may arise during the activity, ensuring a safer experience for all involved.

Sample - Cap 31 Form

APPLICATION FOR CAP ENCAMPMENT OR SPECIAL ACTIVITY

Name (Last, First, Middle Initial)				CAPID		CAP Grade		Gender

Member Type		Charter No. (e.g. GLR-MI-059)		Grade in School		Religious Preference

Address (Include No., Street, City, State and Zip Code)				Home Phone Number			Cell Phone Number

				E-Mail Address

Date of Birth (mm/dd/yy)	Shirt Size		Height (Inches)	Weight (Lbs)		Hair Color		Eye Color

Title of Activity			Location of Activity		Activity Dates

Staff Position(s) Sought

Emergency Contact Information
(Primary Contact) Name (Last, First, Middle Initial)				Relationship			Primary Phone Number

(Secondary Contact) Name (Last, First, Middle Initial)				Relationship			Primary Phone Number

RELEASE AGREEMENT

KNOW ALL MEN BY THESE PRESENTS that I am submitting my application for Civil Air Patrol Special Activities or Encampments, and I hereby volunteer entirely upon my own initiative, risk, and responsibility for an assignment to participate in this activity of encampment at the first available opportunity and with full knowledge that such activity may include:

1.Traveling by land, sea, or air in US military, commercial, or privately owned vehicles from regular place or residence to the site of the activity or encampment, travel incident to the activity or encampment, and subsequent return to place of residence.

2.Participation in aeronautical activities as a passenger or student trainee in US military, commercial, or privately owned aircraft.

3.Living for a period of one week or more on diminished rations and minimal shelter simulating actual survival conditions.

4.Being quartered and/or subsisting away from regular or normal place of residence for an extended period of time.

5.Remaining with the cadet group I am assigned to at all times during the activity or encampment.

6.Acting as a spokesman for Civil Air Patrol, rendering reports on the activity or encampment.

7.Refraining from argumentative discussions concerning governmental policies.

In consideration of the permission extended to me by the Civil Air Patrol/United States of America through its officers and agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors, and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers, agents, and employees acting official or otherwise, from any and all claims, demands, actions, or causes of action, on account of my death or on account of any injury to me or my property which may occur as a result of the negligence of the Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto.

Date

Signature of Applicant

CAPF 60-81, Jun 19 (Previously CAPF 31) (Previous editions may be used)

OPR/ROUTING: CP

Name (Last, First, Middle Initial)

Title of Activity

RELEASE BY PARENTS OR GUARDIAN

KNOW ALL MEN BY THESE PRESENTS: WHEREBY my child has applied for the activity or encampment referred to above, In consideration of the permission extended to my child by the Civil Air Patrol/United States of America through its officers and agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors, and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers, agents and employees acting official or otherwise, from any and all claims, demands, actions or causes of action, on account of the death or on account of any injury to my child which may occur as a result of the negligence of the Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto. In addition, by my signature below, I certify the applicant:

1.Is my minor child or ward.

2.Has no history or injury or disease which might be affected by this activity except those previously noted in the Medical Information section of this form.

3.Will follow all rules, regulations, and directives as established by the Civil Air Patrol, Inc., activity project officer or encampment commander, or other staff members. If not following the above mentioned rules, regulations, and directives he/she may be sent home at the discretion of the project officer, encampment commander or activity directory at my expense.

However, in case of injury, disease or other illness, permission is hereby granted to treat the applicant as required, and if the applicant is released from the activity before recovery from said injury, disease, or illness, further treatment will be provided by myself.

Date	Witness for Father’s Signature	Father or Legal Guardian

	Witness for Mother’s Signature	Mother or Legal Guardian

Squadron Certification. (Squadron Commander’s signature is not necessary if the activity is approved in eServices or if it is a squadron activity.)

I certify that the above information is correct and that all requirements for attendance, as specified in National Headquarters Directives, will be completed by the required dates.

Date

Squadron Commander

Group Certification. (Group Commander’s signature is not necessary if the activity is approved in eServices or if the activity is held within the group.)

Date

Group Commander (or designee)

Wing Certification. (Wing Commander’s signature is not necessary if the activity is approved in eServices or if the activity is held within the wing.)

	Date		Wing Commander (or designee)
CAPF 60-81 Reverse			OPR/ROUTING: CP

CAP MEMBER HEALTH HISTORY FORM

This information is CONFIDENTIAL and for official use only. It cannot be released to unauthorized persons. Answer all questions as accurately as possible so that the activity or encampment staff can make themselves aware of any pre-existing medical problems or conditions and be alert to help you. This form will also provide medical information in a case when you are unable to do so.

Name (Last, First, Middle)			Grade	CAPID	Charter Number

Date of Birth	Height	Weight	Hair Color	Eye Color	Gender

Allergies: List Names of Medication or Other Allergies (i.e., bee sting, food, plants) and types of reactions; please note food allergy details with dietary restrictions below on back as well.

Do You Now Have Or Have You Ever Had Any Of The Following? Explain any yes’ in the remarks section below or attach additional sheet. Conditions not specifically noted below having the potential to interfere with performance during the special activity or encampment should be documented in the remarks section.)

If “Yes” is marked in an item with multiple choices, please circle which problem applies.

No Yes	No Yes
Decreased vision, glaucoma, contacts	Chronic or recurring injuries
Ear infections, perforation	Activity, mobility restrictions
Difficulty equalizing ears	Use of cane, walker, wheelchair
Hearing loss, hearing aid	Back or neck pain or injury
Allergies, nasal stuffiness	Migraine or severe headaches
Anaphylaxis, serious allergic reaction	Dizziness or fainting spells
Asthma, emphysema (COPD)	Head injury, unconsciousness
Ever use an inhaler	Epilepsy or seizure
Short of Breath with activity	Stroke, paralysis
Heart Attack, chest pain, angina	Thyroid problems (low or high)
Heart murmur, heart problems	Diabetes, high or low blood sugars
Congestive heart failure	Cancer, leukemia
Irregular or rapid heartbeat	Blood disease, hemophilia
High or low blood pressure	Motion sickness
Stomach trouble, ulcers	Special diet, food allergies
Hepatitis or liver problems	Current bedwetting problems
Diarrhea, constipation	ADD (Attention Deficit Disorder)
Hernia or rupture	Mental illness (bipolar, other)
Kidney disease or stones	Depression, anxiety, suicidal
Prostate problems (men)	Admission to the hospital
Frequent urination	Other chronic medical illnesses
Menstrual cramps (women)	Sleep disorder, sleep apnea
Broken bone, joint problems	Serious Injury

CAPF 160 JUN 13

OPR/ROUTING: HS

EMERGENCY INFORMATION

(Insurance/Physician Information, Emergency Contacts, Minor Consents

Name (Last, First, Middle)	Grade	CAPID		Charter Number

Mailing Address (Number and Street)	City		State	Zip Code

(Area Code) Home Phone

(Area Code) Cell Phone

Primary Insurance Information (Please attach copy of insurance cards, front and back)

Medical Insurance Company	Policy Number	Group Code/Number	Co-Pay Amount
			$

Prescription Coverage Company	Policy Number	Group Code/Number	Co-Pay Amount
			$

Family Physician

Name

(Area Code) Phone

Mailing Address (Number and Street)

City

State

Zip Code

Emergency Contact (Parent, guardian or closest relative to be notified in case of emergency)

Name			Relationship to Applicant

Mailing Address (Number and Street)		City		State	Zip Code

(Area Code) Pager	(Area Code) Cell/Mobile Phone	(Area Code) Day Phone		(Area Code) Night Phone

Unit Commander Name and Grade		Unit Name

(Area Code) Unit Commander Day Phone		(Area Code) Unit Commander Night Phone

CAPF 161, JUN 13

OPR/ROUTING: HS

Dietary Restrictions or Limitations (List any dietary restrictions like food allergies, diabetes, gluten-free, vegetarian diets, etc.)

Past Surgical History (List all surgeries including tonsils, ear tubes, appendix, gall bladder, hernia, hysterectomy, heart, heart catheterization, bone and joint and all other surgeries.)

Date Tetanus

Booster

No Td or Tdap

Date:

Hepatitis Vaccine

Date:

Pneumonia

Vaccine

Date:

Varicella Immuni- zation/chickenpox No

Date:

Influenza Vaccine

Date:

Medication Information - Include supplements, over-the-counter medicines, herbals, creams, etc., or write “None”.

		Times		Any Special Dosing or Storage
Name of Medication/Inhaler	Tablet	taken	Reason for	Instructions (i.e., as needed, with
Name of Medication/Inhaler	Strength	per day	Medication	meals, must be refrigerated, etc.)
1.

2.

3.

4.

Social History

Tobacco Use (packs per day, years smoked, smokeless tobacco use)

Occupation (student or other)

Religious Preference

Remarks (Attach additional sheet if needed)

CONSENT FOR MINOR CADET PARTICIPATION, MEDICATIONS, TREATMENT

I give permission for full participation in CAP programs, subject to any limitations noted herein.

My signature below evidences my consent for my child/ward to possess and self-administer the prescription medications listed above I understand that there are legal limitations imposed on CAP senior members with regard to the involuntary administration of medications to my child/ward. (Cross out if permission is denied).

In case of emergency, I understand every effort will be made to contact me. In the event I cannot be reached, I hereby give my permission to the licensed health-care practitioner selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for my child. Medical providers are authorized to disclose to the adult in charge exam/test results and treatment provided.

___________________________	________________________________________________________________________________________________________
DATE	SIGNATURE OF PARENT/GUARDIAN

CAP Form 160 Reverse

PERMISSION FOR PROVISION OF MINOR CADET OVER-THE-COUNTER MEDICATION

This form may not be usable in some states due to statutes concerning who can administer medications and administration conditions. Wings with such restrictions will publish appropriate additional guidance in a supplement to CAPR 160-1.

Name (Last, First, Middle)

Grade

CAPID

Charter Number

Over-The Counter/Non-Prescription Medications

The following over-the counter medications may be administered according to package directions by CAP senior members. Cross out any medications not approved.

Acetaminophen (Tylenol) for fever or pain Ibuprofen (Advil, Motrin) for fever or pain

Bacitracin or Neosporin antibiotic ointment to prevent infection

Hydrocortisone anti-inflammatory rash cream Calamine/Caladryl for poison ivy itch relief

Antifungal creams and sprays for treatment of fungal rashes

Visine eye drops for dry, irritated eye relief Op-Con A eye drops for allergic conjunctivitis

Benadryl liquid/tabs for allergic reactions

Claritin antihistamine for seasonal allergies

Robitussin products for relief of cough and cold symptoms

Delsym to suppress cough

Tums or Maalox for relief of stomach upset

Allergies

My child/ward has the following allergies or reactions to over-the-counter medications (list type of reaction):

Consent For Minor Cadet To Receive Over-The-Counter Medications My signature below evidences my consent for CAP senior members to provide over-the- counter non-prescription medications (such as those listed above) to my child/ward if indicated in the reasonable judgment of such senior members. I understand that I will be informed if any such medications are administered.

Date

Signature of Parent/Guardian

CAPF 163, JUN 13

OPR/ROUTING: HS

↓ Cap 31 PDF

File Specs

Fact Name	Description
Purpose	The CAP 31 form is used to apply for Civil Air Patrol encampments or special activities.
Applicant Information	It requires personal details such as name, CAPID, grade, and contact information.
Emergency Contacts	Applicants must provide emergency contact information for primary and secondary contacts.
Release Agreement	The form includes a release agreement, protecting the Civil Air Patrol from claims related to participation.
Parental Consent	For minors, parental or guardian consent is required, releasing the organization from liability.
Health History	Applicants must disclose medical history, allergies, and any conditions that may affect participation.
Insurance Information	Participants need to provide insurance details, ensuring coverage during the activity.
Governing Laws	This form is governed by federal regulations and Civil Air Patrol policies.
Updates	The CAP 31 form has been updated to CAPF 60-81, effective June 2019.

Cap 31 - Usage Guidelines

Filling out the CAP 31 form requires careful attention to detail. Ensure all information is accurate and complete before submission. After completing the form, it will need to be signed and submitted to the appropriate authority for processing.

Begin with the Name section. Enter your last name, first name, and middle initial.
Fill in your CAPID number.
Indicate your CAP Grade.
Select your Gender.
Choose your Member Type.
Provide your Charter No. (e.g., GLR-MI-059).
Enter your Grade in School.
Specify your Religious Preference.
Complete your Address with the number, street, city, state, and zip code.
List your Home Phone Number and Cell Phone Number.
Provide your E-Mail Address.
Enter your Date of Birth in the format mm/dd/yy.
Indicate your Shirt Size.
Fill in your Height in inches and Weight in pounds.
Specify your Hair Color and Eye Color.
Provide the Title of Activity you are applying for.
Enter the Location of Activity.
Fill in the Activity Dates.
List any Staff Position(s) Sought.
Complete the Emergency Contact Information for both primary and secondary contacts, including names, relationships, and phone numbers.
Read and acknowledge the Release Agreement by signing and dating the form.
If applicable, have a parent or guardian fill out the Release by Parents or Guardian section, including their signatures and dates.
Complete the Squadron Certification, Group Certification, and Wing Certification sections as necessary.
Finally, review the CAP Member Health History Form and fill it out accurately, ensuring to include all required medical information.

Your Questions, Answered

What is the purpose of the CAP 31 form?

The CAP 31 form, officially known as the Application for CAP Encampment or Special Activity, is designed for individuals wishing to participate in Civil Air Patrol (CAP) activities. It collects essential information about the applicant, including personal details, emergency contacts, and medical history. This information helps ensure the safety and well-being of participants during various CAP events.

Who needs to fill out the CAP 31 form?

Any member of the Civil Air Patrol who wishes to attend an encampment or special activity must complete the CAP 31 form. This includes cadets and senior members. If the applicant is a minor, a parent or guardian must also sign the release agreement section of the form, acknowledging their child's participation and understanding the associated risks.

What information is required on the CAP 31 form?

The CAP 31 form requires a variety of personal information. This includes the applicant's name, CAP ID, grade, gender, member type, and contact details. Additionally, it asks for medical history, emergency contact information, and specific details about the activity, such as its title, location, and dates. There are also sections for dietary restrictions and any medical conditions that may affect participation.

What is the release agreement on the CAP 31 form?

The release agreement is a crucial part of the CAP 31 form. By signing it, the applicant acknowledges the risks associated with participating in CAP activities, including travel and potential injuries. This agreement releases the Civil Air Patrol and its representatives from liability for any injuries or damages that may occur during the activity. It is essential for understanding the responsibilities and risks involved.

Can the CAP 31 form be submitted electronically?

What happens after I submit the CAP 31 form?

Once the CAP 31 form is submitted, it will be reviewed by the appropriate squadron or activity leaders. They will verify the information provided and ensure that all requirements for participation are met. If approved, you will receive further instructions regarding the activity, including any necessary preparations or additional documentation that may be required.

Common mistakes

Incomplete Personal Information: Many applicants fail to fill out all personal details, such as the CAPID, charter number, or date of birth. Missing this information can delay the processing of the application.
Incorrect Emergency Contact Information: Some individuals provide outdated or incorrect contact details for emergency contacts. This can create challenges in case of an emergency during the activity.
Neglecting Medical History: Applicants often overlook the section for medical history. Failing to disclose relevant medical conditions can lead to inadequate care during the encampment.
Signature Issues: A common mistake is not signing the release agreement or having the parent/guardian sign it if the applicant is a minor. This omission can render the application invalid.

Documents used along the form

The CAP 31 form is an essential document for participants in Civil Air Patrol activities. Along with this form, several other documents are commonly required to ensure the safety and preparedness of all participants. Below is a list of related forms that may be needed.

CAP Member Health History Form: This form collects confidential medical information about the participant. It includes details about allergies, past medical conditions, and any medications being taken. This information helps staff be aware of any pre-existing conditions that could affect participation.
Emergency Information Form: This document contains critical contact information for emergencies. It includes details about the participant's primary insurance, family physician, and emergency contacts. This ensures that staff can quickly reach the right people in case of an emergency.
Release by Parents or Guardian: Required for minors, this form releases the Civil Air Patrol from liability in case of injury. It confirms that the parent or guardian understands the risks involved and gives consent for their child to participate in activities.
Squadron Certification: This form certifies that the participant meets all requirements for attendance. It is signed by the Squadron Commander and ensures that the application is complete and accurate.
Group Certification: Similar to the Squadron Certification, this document is signed by the Group Commander. It verifies that the activity is approved and that all necessary procedures have been followed.

Having these documents prepared and submitted along with the CAP 31 form helps streamline the process for participation in Civil Air Patrol activities. It ensures that all necessary information is readily available, promoting a safe and organized environment for all involved.

Similar forms

The CAPF 60-81 form is similar to the General Release and Waiver of Liability form, often used in various organizations to protect against legal claims. Both documents require participants to acknowledge the inherent risks involved in an activity and to release the organization from liability for injuries that may occur. This helps ensure that participants understand their responsibilities while participating in potentially hazardous activities, fostering a culture of safety and informed consent.

Another document akin to the CAPF 60-81 is the Medical Release Form, which is essential for organizations that involve minors in physical activities. Like the CAPF 60-81, this form collects critical medical information and consent for treatment in emergencies. It ensures that the organization can respond appropriately if a medical situation arises, thereby prioritizing the health and safety of all participants.

The Parent/Guardian Consent Form shares similarities with the CAPF 60-81 as it also requires a parent or guardian's signature to authorize a minor’s participation in activities. This form emphasizes the need for parental involvement and awareness, ensuring that guardians are informed about the risks involved and the measures taken to mitigate them. Both documents aim to protect the organization and participants by establishing clear communication regarding responsibilities and expectations.

The Activity Participation Agreement is another document that aligns closely with the CAPF 60-81. It outlines the terms and conditions of participation, including safety protocols and behavioral expectations. Both forms help participants understand their roles and responsibilities, fostering a safe environment where everyone can engage fully in the activity.

Similar to the CAPF 60-81, the Emergency Contact Form serves to gather essential information that can be crucial during emergencies. This document collects details about whom to contact in case of an incident, ensuring that the organization can reach out to the appropriate person swiftly. Both forms prioritize participant safety by ensuring that emergency protocols are in place and that vital information is readily available.

The Liability Release Form is another document that mirrors the CAPF 60-81. It requires participants to acknowledge the risks associated with an activity and to waive the right to hold the organization liable for any injuries. This mutual understanding helps create a safer environment where participants can engage in activities without undue fear of legal repercussions.

The Health History Form is comparable to the CAPF 60-81 in that it collects vital health information from participants. This form helps activity coordinators understand any pre-existing medical conditions that could impact participation. Both documents aim to ensure that participants are adequately cared for and that their health needs are addressed during the activity.

Another document that resembles the CAPF 60-81 is the Code of Conduct Agreement, which outlines the expected behavior of participants during activities. This agreement serves to promote a respectful and safe atmosphere, similar to how the CAPF 60-81 emphasizes the importance of following rules and regulations. Both documents are essential for establishing a positive environment for all involved.

The Insurance Information Form also shares similarities with the CAPF 60-81, as it collects important details about a participant's health coverage. This information is critical in case of an emergency, allowing the organization to act quickly and efficiently. Both forms underscore the importance of preparedness and participant safety during activities.

Lastly, the Activity Registration Form is akin to the CAPF 60-81, as it gathers participant information necessary for planning and organizing events. This form typically includes personal details, emergency contacts, and consent, ensuring that organizers have the necessary information to facilitate a safe and enjoyable experience for all participants.

Dos and Don'ts

When filling out the CAP 31 form, keep the following tips in mind:

Double-check all personal information for accuracy, including your name and CAPID.
Use clear and legible handwriting or type the information if possible.
Ensure that all required fields are filled out completely.
Include emergency contact information for both primary and secondary contacts.

However, avoid these common mistakes:

Do not leave any mandatory fields blank.
Avoid using abbreviations or unclear terms that may confuse the reviewers.
Do not forget to sign and date the form before submission.
Refrain from providing outdated medical information; ensure it is current.

Misconceptions

Understanding the Cap 31 form is crucial for participants and their guardians. However, several misconceptions exist regarding its purpose and requirements. Below is a list of common misconceptions along with clarifications.

Misconception 1: The Cap 31 form is only for cadets.

This form is applicable to all members of the Civil Air Patrol, including adult volunteers. It is not limited to cadets.

Misconception 2: Completing the form is optional.

Submitting the Cap 31 form is mandatory for participation in encampments or special activities. Without it, individuals cannot attend.

Misconception 3: The form only collects basic personal information.

In addition to personal details, the form gathers important medical history and emergency contact information, which are essential for participant safety.

Misconception 4: Parents do not need to sign the form for minor participants.

A parent's or guardian's signature is required for minors. This ensures that guardians are aware of and consent to the activities.

Misconception 5: The release agreement absolves the organization of all responsibility.

While the release agreement limits liability, it does not exempt the Civil Air Patrol from responsibility in cases of gross negligence.

Misconception 6: The form does not require medical information.

Medical history is a critical component of the form. It helps staff prepare for any potential health issues during the activity.

Misconception 7: Submitting the form guarantees a spot in the activity.

Submission of the form does not guarantee participation. Acceptance is contingent on the availability of spots and meeting other requirements.

Misconception 8: The form is only valid for one activity.

The Cap 31 form can be used for multiple activities, provided it is submitted within the valid timeframe specified by the Civil Air Patrol.

Misconception 9: Information on the form is not confidential.

The information provided is confidential and used solely for official purposes. It is protected and not shared with unauthorized individuals.

Addressing these misconceptions can help ensure a smoother experience for all participants and their families. Understanding the requirements and implications of the Cap 31 form is essential for safe and successful involvement in Civil Air Patrol activities.

Key takeaways

Filling out the Cap 31 form is a crucial step for participants in Civil Air Patrol activities. Here are key takeaways to ensure a smooth application process:

Complete All Sections: Provide accurate and complete information in every section, including personal details, contact information, and medical history.
Emergency Contacts: Include reliable emergency contact information. This should include both primary and secondary contacts, along with their relationships to the applicant.
Release Agreement: Understand and acknowledge the release agreement. This section outlines the risks involved and waives certain legal rights, so read it carefully before signing.
Health History: Fill out the health history section thoroughly. Disclose any medical conditions or allergies that may affect participation in activities.
Parental Consent: If the applicant is a minor, ensure that a parent or guardian signs the consent section. This is mandatory for participation.
Timely Submission: Submit the completed form as soon as possible. Delays in submission can affect participation in the desired activity or encampment.

Following these guidelines will help facilitate the application process and ensure that all necessary information is provided for a successful experience in Civil Air Patrol activities.